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Growing Houston area law firm has a great opportunity available for an experienced Legal Secretary with Appellate experience. The ideal candidate will possess strong knowledge of state and federal court rules and filing procedures; excellent communication and interpersonal skills; the ability to act with discretion; possess excellent organizational, time management, word processing, proofreading, and strong multi-tasking skills. He/she will be self-assured, conduct themselves in a professional manner as well as having a professional appearance and is capable of working effectively under pressure due to deadlines.
Job Responsibilities
Broad range of traditional litigation secretarial responsibilities
Creates, transcribes, revises, and maintains a variety of legal documents
E-files documents with various state and federal courts
Maintains client files, including organizing electronic filings, served documents, correspondence, and other documents on the firms shared server for active files
Retrieves cases via Westlaw
Assists with various stages of case management
Performs administrative duties including, time entry for assigned lawyers, travel arrangements, expense reimbursements, deposition scheduling, calendaring, answering telephones, sorting and distributing incoming mail, and file management
Coordinates various meetings for assigned lawyers with clients and firm lawyers
Personal correspondence and travel assistance as requested by firm lawyers
Other miscellaneous duties as assigned
Job Requirements
Minimum five years of experience as a litigation secretary with 3 years of appellate experience
Advanced proficiency in Microsoft Word and Outlook
Flexibility with respect to occasional overtime and/or weekend accessibility (which will vary with respect to attorney workload, trial schedules, and/or travel needs)
Possess an adaptable and pleasant demeanor and readily adjust to changes in firm policies and procedures
Additional Preferred Experience, Skills, Knowledge and Abilities
NetDocuments (document management system)
Intermediate Advanced proficiency in Excel and PowerPoint
TABS (Time and Billing System)
Solid appellate briefing experience
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