Office Manager For CEO Office (Market Leader) - World Class Manufacturer)

Job Description

Our Client :

Market Leader in Food Ingredient - Food Products

Our portfolio extends to include more than 350 SKUs in diversified products We position ourselves as brand promoters focused on providing expertise & innovation.

Our state-of-art innovation center and our bakery factory inspire our research & development department and helps us keep the market updated with world-wide novelties

• MD Office Organization: Schedules, Plans, Reports, Documentation, Archiving, Correspondence, Appointments, Travel Itineraries,
• Maintaining Office environment , instructing Cleaning Services ,making sure MD personal belongings are always well stored and reachable, ordering business cards or any tools he may require, supplies, stationery, office equipment, etc.
• Handle Documentations ,files tagging, ordering documents by priority, maintaining Signature book updated and organized.
• Answering the calls for The Manager Director; Screening the list of callers and replays the messages to the Manager or leaves messages at his desk.
• Registering daily incoming correspondences in main registration book (Mail, Fax, telexes); Alongside Copies.
• Handling all incoming soft and hard mails.
• Taking notes from MD for drafting correspondence and documentation needed.
• Organizing and attending MD meetings; take MOM and report them within 24 hours then store/file them adequately for easy access to MD’s review.
• Follow-up on all MOM’s with suppliers/partners to ensure execution of all agreements on time.
• Maintaining the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc.
• Attend all Office business outings (Lunch, dinner, gala dinners, events, Iftar invitations, corporate gatherings, etc…) and make a professional yet elegant appearance, at all times.
• Translating documents from English to Arabic and Vice Versa especially legal documents.
• Undertake any other duties assigned by direct manager.
• Comply with Company’s Policies & Procedures and any other related documentation.
• Provide Support for Company internal teams: Staffs Visas processing, staffs travel arrangements, expense tracking, travel programs, etc…
• Ensure constant communication with Clients, suppliers and stakeholders including: SMS, emails, Season’s greetings Cards, Gifts, Newsletters, etc…
• Monitor analyze and communicate PR results on a quarterly basis.