Programme Assistant
نُشرت في :
06-12-2024
صاحب العمل نشط
1 وظيفة شاغرة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
شارك هذه الوظيفة
أرسل لي وظائف مشابهة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
الوصف الوظيفي
Performing a wide range of office support and administrative functions.
Assisting in processes and schedules related to the PMUs outputs tasks.
Assisting in the verification of receipt and accuracy of requisite documents approvals signatures to ensure compliance with relevant legal financial and other requirements.
Managing daily/weekly/monthly agenda and arrange meetings and appointments for both PMUs.
Maintaining PMUs office calendars and sending out reminders of impending appointments.
Being responsible for the personnel annual leaves and sick leaves tracking and approvals.
Ensuring the front office and the management of both internal and external calls where required and responding to moderately complex information requests and inquiries and as necessary refer the latter to appropriate personnel for handling.
Providing secretarial administrative and logistics support to meetings and conferences.
Attending staff meetings and taking meeting minutes for both PMUs
Performing general administrative tasks (e.g. leave and attendance recordings and tracking timesheets arrangements for meetings and other events reservations) including preparing and/or processing administrative requests/documents (purchase orders quotations travel requests visa applications acknowledgement of receipts of tenders etc.).
Translating texts such as quotations invoices letters and agreements from Arabic to English and vice versa.
Collaborating with the Administration teams in the correct filing archiving and efficient management of the documentation of the two Programmes both in paper and electronic format.
Making travel accommodation and transport reservations where required.
Checking frequently the levels of office supplies inventory and placing appropriate orders along with the Administration teams.
Updating inventory items list of both PMUs.
Collaborating with the PMUs personnel in any other secretarial administrative logistics and receptionist tasks.
Performing any other duties and activities requested by the Team Leaders of the Programme and the PMUs staff.
Requirements
3.1 Education background
Bachelor s University degree in Social Sciences Business Administration Economics Languages Political Science and Law or similar field of studies. Other degrees will be considered when matched with highly qualified professional experience in the sector of intervention.
3.2 Language skills a. Arabic native speaker.
b. Very good command of English both written and spoken (B2 European Level).
3.3 Experiences and competences
Minimum of 3 years of relevant professional experience as Programme Assistant and clerical activities/duties.
Proficient in using computers including Microsoft Office programs (Word Excel Power Point) spreadsheets email (outlook) and internet.
3.4 General skills
Excellent interpersonal and communications skills.
Meticulous planning and multitasking skills.
Strong organizational skills.
Good writing skills.
Being accountable and achieving results.
Demonstrated ability to work in a team environment embracing cultural diversity.
4. Preferred requirements Will be additionally considered the following preferred requirements:
Higher degrees and qualifications in his/her educational studies.
Relevant professional experience with Italian and other international organisations (UN EU).
Previous experience in either EUfunded projects or EU coordination mechanisms.
Previous experience in managing protocolling software and systems archiving filing etc.
Teamwork and team building attitude strategic and effective communicational skills.
Essential requirements 3.1 Education background Bachelor's University degree in Accounting, Finance, Business Administration, Procurement or similar field of studies. Other degrees will be considered when matched with highly qualified professional experience in the sector of intervention. 3.2 Language skills Arabic native speaker. English both written and spoken (C1 European level). 3.3 Experiences and competences - Minimum 10 years of relevant professional experience (post-graduation) in the field of administrative/financial/procurement sectors in the framework of development programmes. - Experience in procurement, budgeting, planning and reporting on international funded projects of at least 5 years. - Experience in the Italian and/or European procurement procedures of at least 3 years. - Professional skills and experience in the support for procurement and recruitment procedures. - Proficient in using computers including Microsoft programs, spreadsheet, Email (outlook). 3.4 Preferred requirements - Atleast level B1 of the Italian language. - Relevant professional experience with Italian and international organisations (UN, EU). - Teamwork and effective communicational skills.
Education
Bachelor
نوع التوظيف
دوام كامل
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
نحن نحرص على ألا يتم طلب أي مدفوعات مالية من قبل عملائنا، وبالتالي فإننا ننصح بعدم مشاركة أي معلومات شخصية أو متعلقة بالحسابات المصرفية مع أي طرف ثالث. إذا كنت تشك في وقوع أي احتيال أو سوء تصرف، فيرجى التواصل معنا من خلال تعبئة النموذج الموجود على الصفحة اتصل بنا
