Payroll And Personnel Specialist

Job Title:

PAYROLL & PERSONNEL SPECIALIST

Division/ Function:

PAYROLL Division

Reporting Structure:

Reports to:

Senior Payroll and Personnel Specialist

Direct Supervision of:

• NA

Duties & Responsibilities:

• Payroll calculations ensure inputs are updated on software for all clients including adjustments from previous months; prepare all payroll calculations monthly; sign checklists and inform Seniors to review; any payroll client who reaches the minimum ER Fund headcount requirement inform Seniors to apply ER once communicated and agreed with clients. Send outputs and payslips once confirmed by Seniors.
  
  
• Ensure agreed elements and details with new clients are properly prepared on payroll software (taxability of each element headings of payroll report columns BODs social insurance amounts logo bank account details of their employees and confirmation of all socially insured employees)
• Respond to daily tickets/client queries assigned by Senior or Leader;
• Responsible to check that all clients send inputs on agreed dates if not report immediately to Senior and chase clients.
  
  
• Update clients refundable deposits with salaries quarterly; update trackers on daily basis; update overview tracker with client headcounts and extra charges; update payroll overview report; report all to Seniors.
  
  
• Arrange meet and handle coemployees for signing of employment contracts and social insurance forms; collect hiring documents; list pending hiring documents and follow up; ensure social insurance proof is requested to determine annual vacation days for each coemployee; prepare personnel files; update personnel data on payroll software; attend onsite visits for personnel service clients with Seniors. During onboarding make sure all coemployee contact details (mobiles emails etc) are noted in personnel files. Arrange and meet coemployees again for resignation/return of hiring documents.

• Prepare quarterly tax filing reports annual tax reconciliations Form 2 for clients; send to Seniors for review. Once approved communicate/send to clients.
  
  
• Prepare payroll calendar delegation letters social insurance forms HR letters local authority sheet employment contracts and renewals and send to Seniors for review; share with finance team payroll calendar every time its updated.
  
  
• Handle medical process of coemployees to add remove and obtain quotes; distribution of cards; ensure finance invoices clients; provide proper information to clients at inception of agreement if mentioned in scope.

• Assist in handling application renewals CoEs and cancellations of work permits.
  
  
• Report to Senior each quarter social insurance headcounts for all coemployees versus payroll software. Provide print out from social insurance and report differences to Senior.

• Responsible to maintain proper organized filing as instructed on server.

Core Deliverables:

• Quarterly refundable deposit balances.
• Updated trackers local authority sheet.
• Tax Reconciliations Form 2 quarterly tax filing reports delegation letters HR letters.
• Payroll output and payslips.
• Monthly payroll calendar.
• Updated client list.

Job Requirements:

Education:

• Bachelors degree in a relevant to the position field

Relevant Experience:

• At least 3 years of experience in a relevant to HR and Payroll Administrator position

Technical Knowledge/ Skills/ Required Training:

• Proven track record over a period of 3 years

• Collaborate effectively between offices and teams

• Be exceptional in all the payroll and personnel duties and responsibilities

• Consistently meeting deadlines

• Administration and excellent coordination and planning skills.

• Organization and time management skills

Computer Skills:

• V. good computer skills using Microsoft Office applications.

Language Ability:

• V. good command of English & Arabic languages

Internal Cross Working Relations (Departmental):

• Finance Team

Working Conditions:

• Office based
• Clients Visits

Remote Work :

No