- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
- Provide basic and accurate information inperson and via phone/email
- Receive sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings.
Requirements
- Proven experience as an Administrative Assistant Receptionist or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment like printers
- Proficiency in MS Office (MS Excel and MS Word in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problemsolving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Good Level of English Language.
Proven experience as an Administrative Assistant, Receptionist or Office Admin Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers Proficiency in MS Office (MS Excel and MS Word, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Good Level of English Language.