Executive assistant

Responsibilities:

Administrative Support:

• Efficiently provide administrative support to ensure the smooth daytoday operations of the Foundation and the Founder s Personal life.
  
• Organize and schedule meetings as assigned. Prepare and distribute accurate and timely information reports and materials.
  
• Prepare and distribute minutes/notes maintain records of approved meeting minutes and follow up on the execution of action points.
  
• Demonstrate judgment tact sensitivity and confidentiality when engaging stakeholders and executives from various organizations.
  
• Undertake various support tasks that may involve research and presentation of findings. Proofread and edited materials to ensure appropriate format accuracy and clarity.
  
• Provide other administrative support such as document preparation and filing stakeholder management and contacts database management.
  

Communications Management:

• Draft review and share communication on behalf of the Founder to all executives employees the press and all external partners.
  
• Act as the point of contact among all executives employees the press and all external partners on various projects and tasks.
  
• Manage the flow of information to strategic partners and key executives promptly.
  

Event Management:

• Engage and negotiate with key stakeholders to ensure the programs are run smoothly.
  
• Provide administrative support and coordinate special events hosted by the Foundation which may involve tasks such as assisting with event planning managing guest lists coordinating logistics and ensuring that all eventrelated materials are prepared and organized.
  
• Act as the point of contact among all executives employees the press and all external partners on various projects and tasks.
  
• Liaise with key stakeholders necessary for event management and provide progress reports.
  

Procurement & Vendor Management:

• Personally oversee the procurement of personal items meticulously selecting items based on the founders preferences and needs.
  
• Establish and cultivate relationships with reliable vendors conducting regular performance evaluations to uphold quality standards.
  
• Resolve vendor disputes and issues promptly fostering effective communication channels for seamless procurement operations.