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Location: Universal City CA
Type: 6 months contract on W2
Qualifications:
- Communication and organizational skills.
- Team player with exceptional interpersonal skills.
- Working knowledge of Microsoft Excel and Word.
- Bachelors Degree preferred.
Responsibilities:
- Manage schedules and coordinates meetings with internal and external parties supporting multiple calendars for Exec Chef VP and Director
- Determine importance of meeting requests and schedule accordingly and adjust as necessary
- Handle heavy call volume and acts as back up for the Sr Leadership area administrative assistants as necessary
- Perform basic administrative tasks e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work.
- Order and manages office supplies/inventory for team.
- Distribute department mail; maintain conference room calendar
- Compose and type routine email and other correspondence
- Coordinate travel schedules and arrangements. Collect required travel documentation prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to corporate credit cards.
- Maintain contact lists and meeting attendee email groups
- Coordinate staff meetings employee functions conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.
- Coordinate maintenance of office equipment with appropriate vendors
- Maintain general suite order and cleanliness including stocking & maintaining break room copier meeting rooms and coffee areas. Input work orders into tech services work order request system for building related repairs.
- Perform other related duties as requested by management