Administrative Assistant - Standard

Qualifications:

• Communication and organizational skills.
• Team player with exceptional interpersonal skills.
• Working knowledge of Microsoft Excel and Word.
• Bachelors Degree preferred.

Responsibilities:

• Manage schedules and coordinates meetings with internal and external parties supporting multiple calendars for Exec Chef VP and Director
• Determine importance of meeting requests and schedule accordingly and adjust as necessary
• Handle heavy call volume and acts as back up for the Sr Leadership area administrative assistants as necessary
• Perform basic administrative tasks e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work.
• Order and manages office supplies/inventory for team.
• Distribute department mail; maintain conference room calendar
• Compose and type routine email and other correspondence
• Coordinate travel schedules and arrangements. Collect required travel documentation prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to corporate credit cards.
• Maintain contact lists and meeting attendee email groups
• Coordinate staff meetings employee functions conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.
• Coordinate maintenance of office equipment with appropriate vendors
• Maintain general suite order and cleanliness including stocking & maintaining break room copier meeting rooms and coffee areas. Input work orders into tech services work order request system for building related repairs.
• Perform other related duties as requested by management