Executive Assistant to the Director General

1. Strategic Calendar Management:

Proactively manage the Director Generals calendar prioritizing and scheduling appointments meetings and travel arrangements to optimize the DIRECTOR GENERALs time ensuring a strategic allocation of resources to highimpact activities.

Oversee the receipt and response to DirectorGeneral s official invitations.

2. Effective Communication and Liaison:

Act as focal point for matters affecting the Office of the Director General including liaising with the Corporate Secretary internal units and external partners on protocol and administrative matters.

Draft and prepare correspondence and communication material including internal communiques and letters in coordination with the Chief of Staff and COE.

3. Strategic Task Prioritization and Followup:

Prioritize tasks follow up on action items and manage deadlines in collaboration with the Chief of Staff to ensure smooth progress on projects and initiatives which optimize the Director Generals workflow and decisionmaking.

Carry out quality control functions for outgoing documents; proofread and edit texts for adherence to format grammar punctuation and style.

4. Comprehensive Meeting Preparation and Facilitation:

Prepare thorough briefing materials agendas and minutes for executive meetings to ensure seamless facilitation information flow and decisionmaking.

Facilitate the development of streamlined processes and document management to optimize communication across the Director General and with key internal units such as COE RMU and senior leadership.

Attend meetings and calls on behalf of the Director General in her absence as requested.

5. Efficient Travel Coordination:

Coordinate complex domestic and international travel arrangements accommodations and itineraries to optimize the Director Generals travel minimizing disruptions and ensuring efficient use of time.

Requirements

• A relevant university degree or equivalent qualifications and experience.
  
• At least 3 years of professional experience relevant to the above tasks in an international working environment.
  
• Excellent and demonstrated command of English both written and spoken is required; knowledge of French and/or Spanish is an advantage.
  
• Strong computer skills in Microsoft Office.