Operations Coordinator - Orlando Florida

OPERATIONS COORDINATOR

Hello! Destination Management is a destination management company serving meeting planners in many of the country’s most popular destinations. We are here to serve our clients and their guests in every way that we can. We are the collaborators, event planners, logistics coordinators, innovators, creators, and dreamers who do what we love with a passion to please.

OVERVIEW OF POSITION:

To assist the Account Managers and Program Managers with administrative duties.

SKILLS REQUIRED:

Strong Organization, Time Management, Strong Communication, Proactive, Analytical, Logistical, Excel and Word, One-on-one personal interaction and outgoing and positive attitude.

Prior to programs being sold, the Operations Coordinator will assist with the following for the Operations Team:

• Pre-book transportation
• Pre-book field staff
• Breakout Arrival and Departure manifests for preliminary pricing
• Work on Program Recaps
• Order any necessary merchandise or supplies
• Order graphics RFPs for any branding

Once a program has been sold and turned over by the Account Executive, the AM/PM the Operations Coordinator will assist individual AM/PMs with the following:

• Confirm vendor contracts
• Update and breakout Arrival and Departure manifests
• Update or Book transportation
• Update or Order Field Staff
• Order any necessary merchandise or supplies
• Generate Program Recap and distribute to client, hotels and internal contacts
• Generate Staff instructions and Staff paperwork
• Generating maps and directions
• Submit fire permits or tent permits if needed
• Create Creative production schedule
• Generating Service Agreement Addendums
• Update DMCPro costing sheets as program is operating

Conclusion of program

• Update DMCPro costing sheets
• Reconcile any vendor invoices
• Create Preliminary Invoice
• Organize file for Billing