HR & Admin supervisor

Job Description

• Maintaining physical and digital personnel records like employment contracts and PTO requests (attendance)

• Update internal databases with new hire information

• Create and distribute guidelines and FAQ documents about company policies

. coordinate all stages of the hiring process, including posting job openings, reviewing and screening applications, conducting interviews, and on boarding new employees

• Gather payroll data like bank accounts and working days

• Schedule job interviews and contact candidates as needed

• Prepare reports and presentations on HR-related metrics

• Develop training and onboarding material

• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)

• Overseeing general office operation & task fulfillment.

• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

• Report attendance and vacation reports of all employees.

• Establish employee contracts, benefits & insurance.

• Producing reports, composing correspondence, and drafting new contracts.

• Attending meetings when needed and taking MOM.

• Coordinate with IT department on all office equipment

• Manage office G&A budget, ensure accurate and timely reporting

• Filing all reports and employee data and keep it updated.

• Liaising with internal departments and ensuring smooth communication and workflow between them.

• Observing best business practices

•Initiating ideas and initiatives to create a positive and team-spirit atmosphere in the workplace.

•Plan and coordinate all HR activities and events

•hold monthly HR meetings to discuss better communication, address employee concerns and to promote a positive environment.

•Ensure on time release of salaries and incentives

•Carry out onboarding to newcomers including providing them with: job description, kpi’s, team database, policies, laptop, fingerprint, and any other material that they may need.

.Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed

. Creating reports and memos for managers and senior-level officers as needed

Job Requirements

• At-least 3 years Work experience as an HR,HR Administrative Assistantor similar role

• good understanding of HR issues and employment law

• – supervisory ability to drive the organisation’s HR

– high integrity and honesty in all dealings

– good analytical, interpersonal, organisational and communication skills.

– project management skills

– ability to work under pressure

• Experience using spreadsheets

• Bachelor’s degree in Human Resources Management or relevant field