Office Manager

Job Description

• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Organize and schedule meetings , appointments and bookings .
• Partner with HR to maintain office policies as necessary
• Design and implement office policies and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Provide general support to visitors
• Responsible for creating PowerPoint slides and making presentations
• Manage executives' schedules, calendars, and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
• Perform review and analysis of special projects and keep the management properly informed
• Participate actively in the planning and execution of company events
• Allocate available resources to enable successful task performance
• Design and implement filing systems
• Ensure filing systems are maintained and current
• ensuring that health and safety policies are up to date
• attending meetings with senior management

Job Requirements

• graduated
• female