Grants Management Officer

About the Job

• Grants Management Officeris a position - reporting directly to Programme Coordinator – in charge of the overall grant efforts coordination, by writing high quality projects’ documents (concept notes and proposals as well as progress and final reports); by ensuring compliance with grant regulations; managing grant databases in compliance with Tdh and donors’ requirements and advising staff on Tdh and donors’ policies
• SpecificResponsibilities (Tasks)
• Under the overall supervision of and with the support of Programme Coordinator, Grants Management Officer will have the following duties and responsibilities:
• Compliance
• Be the focal point for all questions related to donors’ compliance and standards. For this purpose, s/he is responsible to read, understand and explain donors’ guidelines to Tdh Egypt delegation’;
• For all new donor, s/he is responsible to organise session(s) with the Coordination Management Team aiming to disseminate and to discuss the new donor’ guidelines, in conjunction with Tdh’ specificities;
• Contribute actively to strengthen the capacity of field staff and local partners on donors’ rules, by organizing working sessions and providing regular follow-up support on sub-grants procedures and other related topics as needed;
• For all new donor, s/he is responsible to develop a one-pager summarising the main key compliance and standards’ information relevant for Tdh.
• Fundraising and donor relations
• Ensure Tdh representation and assist the Country Representative and Programme Coordinator in representing the organization locally to donors, NGOs, International Organizations
• Ensure her/his registration on key national, regional and international platforms, mailing lists, etc., aiming to monitor calls’ launching for the MENA region;
• On a regular basis, at least on a monthly basis, provide list of potentially relevant call(s) identified for the Egypt delegation to Programme Coordinator;
• Under the supervision of Programme Coordinator, contribute actively to the development of the Fundraising Plan;
• Facilitate positive relationships with Tdh delegation’s donors in country, ensuring timely communication, resolving of any potential issues and attending toad-hocrequests.
• Programme Development
• Under the supervision of Programme Coordinator, s/he is responsible to develop the retro-planning of documents’ development in order to always ensure internal deadlines are observed, and to share it with all the involved persons;
• Support the Programme Coordinator with the development of concept notes and proposals as needed,
• by collecting and compiling necessary inputs from programme staff, technical staff, HQ and partners (if relevant)
• through the provision of technical guidance in respect to donor requirements
• by being responsible for the writing of the documents;
• Support Programme Coordinator and Country Representative with the development of delegation strategy documents by being responsible for the writing of the documents;
• Provide the needed information to the Communication officer supporting her/him to develop new projects’ communication material, especially project’ one-pager;
• Assist the Communication Officer in editing case studies, success stories, human interest stories and other in-house publications.
• Support the organisation, and co-facilitate, all grant kick-off, reflection and closure meetings with field teams and relevant support staff;
• Reporting
• S/he is responsible to keep up-to-date theTdh’ Funding Reporting Databasedocument, and to share it with the CMT and the zone at HQ, on a monthly basis;
• Coordinate external reporting (including relevant data collection from different staff/departments) with other departments;
• Coordinate yearly internal reporting (including relevant data collection from different staff/departments) with the other departments, as s/he is responsible to develop high-quality, well-written, accurate and timely narrative reports which will be sent to HQ;
• S/he is responsible to develop high-quality, well-written, accurate and timely programmatic documents from any nature, as requested by his/her line manager;
• When requested, s/he is responsible to collect the required information, for the reporting to the relevant Ministries, from different staff/departments in order to fill the document, and sharing them person in charge of reporting to Ministries;
• Support Programme Coordinator with the organisation of assessments, analysis, evaluations and capitalisation processes and finalisation of the related documents; S/he is responsible for the final fine-tuning of these documents.
• Recording
• Responsible to collect all the relevant signatures – within the delegation and from HQ;
• Before donors’ visit, as well as audits, s/he is responsible to verify that involved folders are complete and compliant with donors and Tdh’ documentation policies;
• Ensure quality information management related to ongoing grants;
• S/he is responsible to keep up-to-dateTdh MENA Visibility Tableand to share it with CMT on a regular basis.