Senior Administrative Assistant
Senior Administrative Assistant
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Job Description
The House of Commons Office of the Law Clerk and Parliamentary Counsel is currently looking to staff the Senior Administrative Assistant position on a 12month term basis with the possibility of an indeterminate position and to establish a pool of qualified candidates.
In this role you will be a part of a dynamic administrative team within the Office of the Law Clerk and Parliamentary Counsel. You will be responsible for providing general administrative and operational support to the Deputy Law Clerk and Parliamentary Counsel (Legislation Services or Legal Services) and the Manager Jurilinguistic and Legislative Publication Services as well as to Legal and Legislative Counsel. The duties of the position include controlling and managing the flow of information and documentation to the Deputy Law Clerk and Parliamentary Counsel (Legislation Services or Legal Services) and the Manager Jurilinguistic and Legislative Publication Services as well as to Legal and Legislative Counsel; undertaking research and the development and coordination of information and documentation; organizing the calendar/time/agenda of the Deputy Law Clerk and Parliamentary Counsel (Legislation Services or Legal Services) the Manager Jurilinguistic and Legislative Publication Services and Legal Counsel; participating on committees and project groups and gathering and entering data in various information management systems like Sharepoint and inhouse systems.
Top Reasons to Join the Office of the Law Clerk and Parliamentary Counsel
This is an opportunity to work in the epicentre of the House of Commons Administration. You will work directly in support of the Members of Parliament and their employees on various requests and projects. The Senior Administrative Assistant position plays a key role in helping uphold the Office service standards to Members of Parliament and supporting the flow of correspondence throughout the House of Commons Administration.
- Training and development opportunities.
- Worklife balance /35hour workweek
- Starting at 4 weeks of vacation per year
Qualifications :
Education:
- Successful completion of postsecondary education in a legal field/Business Administration/Office Administration OR acceptable combination of education training and relevant experience.
Experiences and abilities:
- Experience providing administrative support to executive/managers/teams and employees including booking and coordinating meetings email management and taking meeting minutes;
- Proficiency with standard office software (e.g. Microsoft Office suite such as MS Outlook MS Teams Excel Word and PowerPoint) and legalspecific software applications;
- Experience in drafting and reviewing communication legal documents and ensuring the accuracy of data;
- Experience in preparing internal communication materials as well as documentation required for meetings;
- Ability to communicate (orally or in writing) in a professional setting in both official languages;
- Experience in information management and administrative support of a team site/collaboration site;
- Problemsolving skills to resolve various daily problems;
- Customer serviceoriented with good judgment discretion tact and diplomacy skills.
Assets:
- Experience working in a law office or comparable environment;
- Certification or designation in office administration.
Additional Information :
We are committed to creating an inclusive workplace by providing a barrierfree recruitment and selection process. If you have an accommodation request require material in an accessible format or need additional support with the application process please contact Recruitment and Selection Services at.
Each bilingual position is assigned a linguistic profile that identifies the level of second language proficiency for reading comprehension written expression and oral interaction required. The profile for this position is BBC. Consideration may be given to candidates with other linguistic profiles.
We invite you to save a copy of the notice of job opportunity. Once the closing date has passed these documents will no longer be available.
Qualified candidates may be considered for future vacancies for this role or for other similar and/or related roles on an indeterminate and/or fixed term basis.
Learn more about us! VisitOurcommons.
To learn about our hiring process visitEligibility and Selection.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
