Project Coordinator Bid Assistant

WT Partnership a leading international consultancy in the construction and infrastructure industry has an exciting opportunity for you to be a vital part of our head office staff in Melbourne. 

Are you a detailoriented multitasker Do make sure things run smoothly Were looking for someone who fits that description to provide administrative support to National Directors and the associated team.

The core duties will involve:

Proposal & Tender Support:

• Assist in the development writing and coordination of proposal tenders and submissions ensuring they align with client requirements and WTs brand standards.
• Support the director and senior team members in drafting content including executive summaries project narratives and technical responses.
• Help gather and consolidate information from various stakeholders ensuring all sections of the proposal are complete accurate and delivered on time.
• Collaborate with the marketing team to incorporate marketing collateral into proposals such as capability statements and business cases.
• Assist in editing and proofreading proposal documents to ensure consistency clarity and professionalism.

Project Administration:

• Updating and ensuring client data integrity in the Document Management System and ensuring new projects are set up properly.
• Understanding and applying the WT brand including formatting use of styles fields formulas.
• Understanding and generating various WT reports i.e. financial verification reports tax depreciation proposals etc. in a timely and efficient manner.
• Ensuring document accuracy and quality.
• Generating fees and monthly invoicing including communicating with clients.

Qualifications :

Essential experience:

• Strong communication and interpersonal skills with the ability to work collaboratively with senior leaders team members and external stakeholders.
• Proven experience in an administrative project coordination or assistant role ideally within a professional services or constructionrelated environment.
• Experience in producing or assisting with proposals tenders or submissions including drafting content formatting and document coordination.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) with a strong understanding of formatting and document management.
• Strong writing editing and proofreading skills with the ability to tailor content to specific client needs and maintain consistency in tone and language.
• Demonstrated ability to manage multiple priorities meet deadlines and work effectively in a fastpaced environment.
• Experience with document management systems and ensuring data integrity and accuracy.
• Strong attention to detail and organisational skills.

Desirable experience:

• Previous experience in a professional services firm or construction consultancy.
• Knowledge or understanding of the construction or infrastructure industry particularly cost management or quantity surveying services.
• Familiarity with Adobe Creative Suite (InDesign Illustrator Photoshop) for document design and presentation.
• Experience with specialised software such as Adobe Creative Microsoft Project or similar project management tools.

Additional Information :

At WT in addition to your competitive salary we offer many perks including:

• Biannual bonus scheme (discetionary)
• Wellbeing days  
• WTs balanced way of working 
• When youre working from the office youll be in a stunning riverside office which supports flexible and activity based working in a prime location with amazing views 

If youre keen to and advance and broaden your career within the construction and advisory industry this could be a great opportunity for you. Apply now to join an international cost consultancy at the forefront of Australias major construction and infrastructure projects. 

Remote Work :

No

Employment Type :

Fulltime