Document Controller
Document Controller
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Job Description
Our goal at LAMBSROCK is to provide unparalleled service to every client setting the benchmark within our industry As a Document Controller youll be at the forefront of our mission being a part of our project management team to deliver exceptional results. It is a critical role in managing and organizing project documents drawings contracts and other related records to ensure efficient communication and compliance throughout the construction project. Their responsibilities are integral to ensuring that all documents are stored tracked and updated in an organized manner. If youre passionate about driving impactful change and fostering client satisfaction this role offers an exciting opportunity to make a significant impact in the world of project management consultancy. You will be pivotal in establishing LAMBSROCK as an industry frontrunner committed to delivering unparalleled service and value to our clients while fostering a culture of continuous growth and innovation throughout the organization.
Position Purpose
The Document Controller has to manage organize and control all documentation related to construction projects ensuring that all projectrelated documents are accurate uptodate and easily accessible. The Document Controller is responsible for ensuring proper documentation processes maintaining effective document management systems and supporting the project team in accessing relevant information for decisionmaking.
Qualifications and Experience:
Education:
- Any graduation degree or certification in document management construction management or related fields is a plus.
Experience:
- 10 years of experience in document control or administration preferably in the construction industry.
- PMC background is mandatory.
Skills:
- Proficiency in document management software (e.g. Aconex Procore SharePoint) and Microsoft Office Suite (Word Excel PowerPoint).
- Familiarity with project management tools and databases.
- Experience in maintaining and organizing large volumes of documents and data.
Knowledge of construction terminology processes and documentation.
Strong verbal and written communication skills.
Ability to effectively communicate with different teams and stakeholders both internally and externally.
High level of accuracy and attention to detail in document management and data entry.
Excellent organizational skills with the ability to prioritize tasks and manage multiple documents at once.
Ability to work under pressure and meet deadlines.
Physical Requirements:
- Ability to work in an office environment and on construction sites as required.
- Occasional travel to project sites may be necessary.
Duties & Responsibilities:
Document Management:
Maintain an organized filing system for all project documents including drawings specifications contracts permits change orders reports and correspondence.
Ensure that all documents are filed in accordance with projectspecific naming conventions and document management protocols.
Track the status and revisions of documents to ensure the team is working with the latest versions.
Document Distribution:
Distribute and circulate project documents to appropriate team members contractors clients and stakeholders in a timely manner.
Coordinate with project teams and subcontractors to ensure that they have access to the required documents.
Support the flow of information between different departments (e.g. procurement engineering construction).
Document Control Procedures:
Implement and follow established document control processes and procedures to ensure compliance with industry standards company policies and client requirements.
Review documents for compliance with project specifications before submission.
Ensure that all documents are appropriately marked with version numbers and revision dates.
Record Keeping & Archiving:
Archive completed and finalized documents at the conclusion of each phase of the project or after project completion.
Maintain a secure searchable and organized document archive for future reference or audit purposes.
Ensure documents are retained for the required period in compliance with legal and regulatory requirements.
Document Tracking:
Monitor the flow of documents through the various stages of the project ensuring timely approval revisions and delivery.
Create and maintain a document register or database to track document versions revisions and approvals.
Ensure that all required signatures and approvals are obtained before documents are finalized or distributed.
Collaboration & Support:
Work closely with engineers architects contractors and project managers to understand document requirements and assist in organizing and preparing documentation.
Provide support in preparing reports presentations or other documents for project meetings or client submissions.
Respond to documentrelated inquiries and provide guidance on document handling procedures.
Compliance & Quality Control:
Ensure that all documents meet the required quality standards and comply with the specifications set forth by clients and regulatory bodies.
Conduct periodic audits of document control practices to ensure continuous improvement and compliance with projectspecific requirements.
Training & Support:
Provide training and guidance to project teams on document management procedures tools and systems.
Support new team members in understanding document control processes and ensure consistency across the project team.
What We Offer:
Competitive salary and benefits package
Opportunities for professional growth and career advancement
A collaborative and dynamic work environment
Involvement in highprofile and diverse projects
Ongoing training and development programs
Remote Work :
No
Employment Type
Full Time
