Accounts Assistant
Accounts Assistant
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Job Description
Salary:per annum depending on experience. Prorata based on working hours.
Role type: Part Time Minimum 3 days with hours between 8 AM and 5 PM.
Location: Sheffield Office
Reporting to:Accounts Manager
About IMS:
At IMS Heat Pumps were more than just a business; were a family and friends team with a shared history of collaboration. With offices in Perth and Sheffield we united our expertise to establish IMS Heat Pumps Limited in 1997. Our mission is to provide topnotch design installation commissioning service and maintenance of Ground and Air Source Heat Pumps. Join us if youre eager to work with a closeknit experienced team contribute to a pioneer in renewable energy and be part of a business that combines professional excellence with a warm inclusive atmosphere.
The Role
We are looking for a reliable and detailoriented Accounts Assistant to join our team at IMS. In this role you will be responsible for accurately entering financial data and maintaining records in Xero (or similar systems). You will also manage credit control chasing overdue invoices and statements to maintain healthy cash flow. Additionally youll engage with customers and suppliers to address payment queries and account issues. Your responsibilities will include performing daily bank and account reconciliations monitoring cash flow and ensuring efficient invoicing processes. The ideal candidate will have experience in accounting software excellent communication skills and a proactive approach to problemsolving and financial management. Strong organisational skills and the ability to manage multiple tasks with precision are essential.
Responsibilities:
- Data Entry & Accounting Systems: Accurately enter financial data and maintain records in Xero (or similar systems).
- Credit Control: Chase overdue invoices and statements to maintain healthy cash flow.
- Customer & Supplier Communication: Confidently engage with customers and suppliers regarding payments queries and account issues.
- Daily Reconciliations: Perform daily bank and account reconciliations to ensure financial accuracy.
- Cash Flow Management: Monitor and assist in forecasting cash flow to support financial planning.
- Account Reconciliation: Reconcile accounts identifying and resolving discrepancies.
- Invoicing: Process and manage invoices in a timely and efficient manner.
What were looking for:
- Attention to Detail: Ability to accurately input and manage financial data with precision.
- Accounting Software Knowledge: Experience using Xero or similar accounting systems.
- Strong Communication Skills: Confident in engaging with customers and suppliers professionally.
- Credit Control Experience: Skilled in chasing invoices statements and managing overdue accounts.
- Financial Reconciliation Skills: Ability to perform daily reconciliations and resolve discrepancies.
- Cash Flow Awareness: Understanding of cash flow management and forecasting.
- ProblemSolving Ability: Capable of troubleshooting minor IT and systemrelated issues.
- Organisational Skills: Efficient at handling multiple tasks and meeting deadlines.
Extra Credit:
- AAT or similar bookkeeping qualification to demonstrate accounting knowledge and competency.
Our Recruitment Process:
- Initial Call: Start with an introductory call with our Junior Talent Acquisition Specialist to discuss the role and your potential fit. (30 mins)
- SkillsBased Interview: Engage in a detailed discussion about your past experiences with our Managing Director at IMS (up to 1 hr)
Perks of the job:
- 25 days annual leave (plus bank holidays) prorated
- Onsite parking
- Quarterly Team Social Events
- Your birthday off (after 1 year of service) and long service additional leave days every year after
Equal Opportunity Employer
At IMS we are committed to creating an inclusive and representative environment. We know that different experiences perspectives and backgrounds make for a better workplace and a better planet. Together we celebrate differences and promote a culture where you can bring your full self to work.
We promise to give you the same opportunities as everyone else and we wont discriminate against you at any point in the hiring process or the working day. This includes how we source talent our interview process our conditions of employment feedback and everything in between.
Employment Type
Full Time
