Executive Assistant PH - 10850
Executive Assistant PH - 10850
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Salary Not Disclosed
Job Description
Position : Executive Assistant
Work Hours (Client) : Flexible with some overlap hours in Eastern Timezone (to be discussed with hired candidate)
Holidays : Unlimited PTO. Prior notice must be given
Pay Range : $1200 $1500 USD/month
Duties and Responsibilities:
We need a Swiss Army knife type of hire high level Executive Assistant—someone adaptable resourceful and capable of handling multiple business functions. This role will start as a generalist position supporting different areas of the business but will evolve into a more specialized and leadershipdriven role as we grow. This role will also serve as my Personal Executive Assistant.
- Manage and optimize production and fulfillment workflows while overseeing executive calendar scheduling ensuring deadlines and commitments are efficiently prioritized.
- Serve as a trusted personal EA to the executive providing highlevel support by managing personal schedules task lists travel arrangements and personal bookings.
- Act as the primary point of contact for vendor coordination and order tracking while organizing travel arrangements including flights accommodations transportation and detailed itineraries.
- Analyze operational bottlenecks identify key improvement areas and implement datadriven solutions while tracking project tasks and ensuring timely execution.
- Develop and refine scalable systems and Standard Operating Procedures (SOPs) to enhance efficiency and support both operational and administrative success.
- Assist internal teams to address process inefficiencies coordinate meetings prepare agendas and capture action points for followup.
Minimum Requirements:
- Relevant Executive Assistant/Virtual Assistant experience with exposure to driving operations and implementing company processes and procedures is highly desirable
- Familiarity with Google Workspace Quickbooks Canva Shopify is nice to have
- Fluent English (both written and spoken)
- Strong organizational and problemsolving skills
- Ability to work independently and take initiative
- Experience with custom apparel Greek Life organizations or production workflows is a big plus
- Familiarity with order fulfillment logistics or supply chain management is a bonus
Employment Type
Full Time
