Executive Assistant- PLAPEA0020
Executive Assistant- PLAPEA0020
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$ $ 1500 - 3000
1 Vacancy
Job Description
Job Title: Executive Assistant
Location: Remote (Ability to work within specified time zones as needed)
Work Schedule: Flexible based on employers needs typically Monday to Friday.
Company Overview:
Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.
Position Overview
We are looking for a highly skilled and proactive Executive Assistant to provide strategic administrative support in a fastpaced remote work environment. This role is more than just managing schedules and emails it requires critical thinking problemsolving and the ability to anticipate the needs of executives. You will be responsible for optimizing workflows coordinating highlevel projects and ensuring seamless daytoday operations.
The ideal candidate is highly organized techsavvy and detailoriented with a strong ability to manage competing priorities while maintaining discretion and professionalism.
Key Responsibilities
Calendar & Schedule Management Handle complex scheduling across multiple time zones anticipate conflicts and adjust priorities as needed.
Email & Communication Management Monitor and manage email correspondence draft responses and ensure timely followups with internal and external stakeholders.
Project Coordination Support executiveled initiatives by tracking deadlines managing deliverables and ensuring alignment across teams.
Travel & Logistics Coordination Plan and manage travel itineraries including flights accommodations transportation and event logistics.
Document & Data Management Prepare reports presentations and meeting agendas with accuracy and attention to detail.
Process Improvement & Automation Leverage tools like Notion Asana or Zapier to enhance efficiency and optimize workflows.
Stakeholder & Vendor Coordination Act as the main point of contact for vendors contractors and external partners ensuring smooth collaboration.
Confidential Task Management Handle sensitive company and executive matters with the highest level of discretion.
Qualifications
5 years of experience as an Executive Assistant Administrative Manager or in a similar highlevel support role.
Strong written and verbal communication skills in English with the ability to draft professional correspondence.
Expertlevel proficiency in Microsoft Office Suite and Google Workspace.
Proven experience managing remote executives and handling operations across multiple time zones.
Techsavvy with experience using CRM systems (e.g. HubSpot) project management tools (e.g. Notion Asana Monday.com) and automation tools (e.g. Zapier Make).
Exceptional organizational skills with a demonstrated ability to prioritize multiple tasks efficiently.
Analytical mindset capable of problemsolving process optimization and improving operational workflows.
Strong ability to work independently take initiative and anticipate executive needs.
Nice to Haves
Experience in SaaS eCommerce or techdriven environments.
Familiarity with financial tasks such as invoicing expense tracking and budget reporting.
Experience coordinating highlevel executive events and leadership retreats.
Background in process automation and workflow optimization.
Only candidates who achieve an 80% or higher score on assessments will be considered.
Employment Type
Full Time
