Office Assistance
Office Assistance
Posted on :
20-01-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Primary responsibilities:
- Managing communications across different time zones effectively.
- Limited facetoface interaction with some stakeholders requiring strong virtual communication skills.
- Alternating schedules that may impact consistency and routine tasks.
- Balancing multiple tasks including administrative duties guest interactions and supporting leadership projects.
- Handling confidential information with discretion and professionalism.
- Adapting to fastpaced and dynamic office environments while maintaining accuracy and efficiency
- Personally greet and assist internal and external guests ensuring a welcoming experience.
- Prioritize and manage telephone calls and inperson visitors efficiently.
- Administer clear and professional written correspondence.
- Maintain open lines of communication with team members stakeholders and leadership across different platforms.
- Navigate communication challenges caused by time zone differences.
- Complete and circulate meeting minutes accurately and promptly.
- Prioritize tasks and appointments based on urgency and importance.
- Determine the best approach to handle sensitive or confidential information.
- Decide on appropriate escalation paths for guest or stakeholder issues.
- Allocate time effectively between administrative tasks and guestfacing responsibilities.
- Identify and recommend improvements in office procedures and workflows.
Qualifications :
Skills and knowledge:
- Excellent communication and organizational skills.
- Strong interpersonal and problemsolving abilities.
- Ability to remain calm courteous and focused on guest needs under pressure.
- Proficiency in Microsoft Office Suite and architectural designrelated software.
- Ability to handle multiple tasks efficiently and prioritize workload.
- Strong attention to detail and accuracy in administrative tasks.
- Knowledge of hotel operations and administrative standards
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
