Admin AssistantBookkeeper

MOVE is a rapidly growing startup company in Southern California that helps businesses grow and outsource virtual employees.

One of our clients is seeking an Admin Assistant/Bookkeeper to join their team. The Admin Assistant/Bookkeeper is a hybrid role that combines highlevel administrative support with financial bookkeeping responsibilities. The ideal candidate will handle a variety of tasks including scheduling permit processing document organization and assisting with accounts receivable and payable. This position requires a detailoriented individual with excellent organizational skills the ability to multitask and proficiency in financial and administrative systems.

Benefits:

• Competitive salary

• Strong support system

• Monthly Performance Incentive (only for fulltime roles based on given metrics can range from $40 $50)

• Salary increase starting on your first year of employment (based on performance)

• Health benefit ($30/month)

• No computer activity monitoring

• Training materials for upskilling provided

• Paid holiday leaves (depending on the holidays that the client observes)

• Paid sick leaves (sick leave convertible to cash if perfect attendance)

• Paid planned leaves

• Allowance for SSS and Pagibig contribution ($20/month)

• Internet Allowance ($25/month)

Key Responsibilities:

Administrative Support:

• Schedule and coordinate meetings events and conferences ensuring seamless execution.

• Assist in planning office events and maintaining the organizations calendar.

• Document and organize company processes and procedures ensuring clarity and accessibility.

• Gather information from team members to compile comprehensive procedure manuals.

• Maintain an organized company file system using cloudbased platforms like Microsoft 365.

Permit Processing:

• Process online permits with city agencies including jobrelated data entry and document uploads.

• Monitor the progress of submitted permits and provide timely updates.

• Assign tasks to inhouse employees for corrections or updates required to complete permit processes.

• Use Adobe software to edit and update plans or other documentation.

Bookkeeping and Financial Assistance:

• Assist the office manager with accounts receivable (AR) and accounts payable (AP) tasks.

• Ensure accurate data entry and timely reconciliation of financial transactions.

• Support financial reporting by maintaining uptodate financial records.

General Office Tasks:

• Track and update leads in the companys database ensuring data accuracy.

• Perform other clerical (Ad hoc) tasks as required to support various office operations.

• Ensure effective communication between departments and external stakeholders.

Requirements & Qualifications:

• Minimum of 23 years of experience in an admin assistant or bookkeeping role.

• Proven ability to manage financial tasks such as AR/AP and maintain accurate records.

• Proficiency in Microsoft Office Suite including Excel Word and Teams.

• Familiarity with cloudbased platforms such as Microsoft 365 for document management.

• Experience with financial and administrative tools and systems.

• Strong organizational and multitasking skills with keen attention to detail.

• Effective written and verbal communication abilities.

• Ability to handle confidential information with discretion.

• Bachelors degree in Business Administration Accounting Finance or a related field.

• Amenable to work Monday to Friday between 8 AM to 5 PM Pacific Standard Time (PST)

Preferred Qualifications:

• Experience with city agency permit processes or similar regulatory workflows.

• Familiarity with Adobe software for document editing and plan modifications.

• Strong background in documenting and standardizing organizational processes.

• Previous EA experience is a plus.

Job Type: Fulltime

Pay: $650 $750 $75 Allowance per month

Note: This role is only available to candidates from the Philippine and Kosovo.