Executive Assistant
Executive Assistant
Posted on :
11-02-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Executive Assistant (EA) TO CMD
Key Responsibilities:-
Calendar Management:
- Plan coordinate and manage the CMDs complex calendar including international travel schedules meetings and appointments.
- Ensure seamless scheduling and effective time management.
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Travel Coordination:
- Arrange detailed itineraries for international and domestic travel including flights accommodations visas and transportation.
- Handle lastminute changes and ensure smooth travel experiences.
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Communication Management:
- Act as the primary point of contact for the CMDs communications including emails calls and correspondence.
- Filter prioritize and escalate communications as needed.
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Meeting Preparation:
- Organize and prepare materials for CMDs meetings including agendas presentations and briefing documents.
- Take detailed meeting notes and follow up on action items.
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Administrative Duties:
- Draft proofread and edit correspondence reports and presentations.
- Maintain an efficient documentation and filing system for easy retrieval.
- Manage confidential information with utmost discretion.
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Stakeholder Coordination:
- Facilitate communication and collaboration between the CMD and key stakeholders including clients partners and team members.
- Represent the CMD in their absence when required.
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Project Assistance:
- Support the CMD in tracking and executing strategic initiatives and projects.
- Monitor project timelines and deliverables to ensure alignment with organizational goals.
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Event Planning:
- Coordinate large exhibitions conferences or corporate events including logistics vendor management and execution.
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ProblemSolving:
- Handle unforeseen issues efficiently and proactively to avoid disruption in CMDs operations.
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Education: Bachelors degree in Business Administration Management or a related field.
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Experience: Minimum of 5 years as an Executive Assistant or in a similar role supporting senior executives or Csuite leaders.
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Skills:
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word Excel PowerPoint) and familiarity with virtual collaboration tools (Zoom Teams etc.).
- Experience in managing international travel and multicountry operations.
- Ability to work independently and handle highpressure situations.
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Attributes:
- High degree of professionalism and discretion.
- Flexible and adaptable to work across time zones.
- Detailoriented and proactive with a solutiondriven mindset.
Employment Type
Full Time
Key Skills
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