Deputy Director of Payroll
Deputy Director of Payroll
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Job Description
Job Description
Hours: Full Time 35 Hours
Work Location: 3030 Thomson Avenue LIC NY 11101
Only candidates who are permanent in the Principal Administrative Associate title or those who are reachable on the Promotional List (Exam #1507) or the OpenCompetitive list (Exam #1128) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria you will not be
considered for an interview.
The Department of Design & Construction Human Resources and Staff Development Payroll & Time Management Unit is looking for a Deputy Director of Payroll to be responsible for managing the agencys payroll for approximately 1200 employees. Under general supervision and with latitude to exercise decision making and independent judgement the selected candidate will be responsible for the payroll operational function which includes:
Reviewing of various reports including the 160 and 161 and the utilization of employee level approval/holds
Performing pay audits to determine under/overpayments and taking corrective actions as necessary including issuing pay drafting overpayment letters entering overpayment deductions and completing stop/reversal payments
Assisting with payroll audits such as salary administration for new hires salary adjustments promotions contractual compliance and Mayor Personnel Orders for accuracy and compliance with policy rules and regulations
Researching and processing longevity differentials service increments and recurring increments
Maintaining database of employees title salary for the processing of differentials
Researching calculating and issuing grievance payments nonmanagerial lumpsums license fee reimbursements as well as other onetime payments
Completing the Payroll Summary and Reconciliation for the biweekly and supplemental payrolls
Liaison with Office of Payroll Administration (OPA) to pick up biweekly payroll paychecks
Running and reviewing paytopay biweekly reports
Sorting and distributing paychecks stubs and handouts to employees and designated division liaisons
Assisting with the processing of commuter benefits direct deposits and 529 applications
Processing Workers Compensation transactions; reviewing and researching payroll and personnel information preparing appropriate forms and memos to enter transactions in the Workers Compensation System (WCS)
Serving as the liaison with the NYC Office of Payroll Administration (OPA) to issue payments to the beneficiaries of deceased employees in a timely manner
Preparing Managerial Lump Sum Payments forward to Comptrollers Office for review and approval and processing payments upon receipt of approval
Assisting with overtime reports utilizing CHRMS Excel and working collectively and independently with the Director on special projects as necessary
Assisting with the yearly processing of the motor vehicle taxable fringe benefit
Preparing and processing separations in HRIS and NYCAPS
Researching and responding to payroll inquiries
Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.
All applicants including City Employees:
Please go to NYC Government Jobs Explore Careers City of New York go to Search for Open Jobs and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee SelfService (ESS) email mail or fax your resume to DDC directly.
PRINCIPAL ADMINISTRATIVE ASSOC 10124
Qualifications :
1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
