Site Coordinator - Construction
Site Coordinator - Construction
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Job Description
As an Office/Site Coordinator in the construction industry you will play a pivotal role in ensuring the smooth operation of our office environment. You will be responsible for managing administrative tasks providing support to the project management team and facilitating communication between various offices & site offices. This position requires exceptional organizational skills attention to detail and the ability to thrive in a fastpaced environment.
- Administrative Support: Provide administrative assistance to the project management team including scheduling meetings invoicing preparing documents and organizing files.
- Office Management: Oversee daily office operations including ordering supplies managing office equipment and coordinating maintenance and repairs. Set up of new offices budget tracking and oversee general contracts.
- Office Trailer Management: Manage inventory for site supplies coordinate deliveries process invoices and budgets.
- Document Management: Maintain accurate records and documentation related to projects contracts and correspondence.
- Vendor Coordination: Liaise with vendors and suppliers to obtain quotes place orders and ensure timely delivery of materials and services.
- Team Collaboration: Collaborate with other team members to support project objectives and foster a positive work environment.
- Event Coordination: Coordinate company events meetings and training sessions including scheduling logistics and catering arrangements.
- Problem Solving: Identify issues or challenges and proactively implement solutions to ensure efficient office operations.
- The Office Coordinator will travel between the various sites and offices and would occasionally be required to accept major deliveries etc. which occur outside of regular office hours.
Qualifications :
- Proven experience in an administrative or office coordination role preferably within the construction industry or a related field.
- Strong organizational and time management skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff clients and vendors.
- Meticulous attention to detail and accuracy in completing tasks and maintaining records.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and other relevant software applications.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Strong interpersonal skills and the ability to work collaboratively as part of a team.
- Proactive approach to problemsolving and the ability to think critically to resolve issues as they arise.
- Resourceful and proactive in finding solutions and resolving challenges independently.
- Willingness to take on additional responsibilities and assist with tasks outside of the typical scope of the role as needed.
- Valid G License.
- Education:
- High school diploma or equivalent required.
- Additional education or training in office administration business management or a related field preferred.
Additional Information :
We Offer:
- Competitive Salary
- Comprehensive Benefits Package:
- Disability Insurance
- Dental Insurance
- Extended medical insurance
- (Optional) RRSP matching
- Discretionary Bonus
Why OTG
Welcome to Ontario Transit Group (OTG) located in the heart of Downtown Toronto where diversity and passion collide. As we work on the groundbreaking Ontario Line project we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees organizes family events and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews salary increases comprehensive health benefits generous RRSP matching industry education support and career development opportunities.
At OTG we embrace diversity recognizing that it strengthens us as a team and as a company. We are an equalopportunity employer encouraging applications from all interested candidates. We value Indigenous people racialized people neurodivergent people people with disabilities and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If youre ready to be part of our dynamic team in one of the worlds most diverse cities dont wait any longerapply now!
While we appreciate your interest only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
