Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville KY. This role requires a highly organized proactive professional with excellent communication skills and the ability to manage multiple priorities in a fastpaced environment. The Executive Assistant will be responsible for handling administrative tasks coordinating schedules and ensuring seamless daytoday operations for senior executives.
Key ResponsibilitiesAdministrative & Executive Support:
- Manage executive calendars schedule meetings and coordinate appointments.
- Prepare correspondence reports presentations and other confidential documents.
- Act as a gatekeeper screening emails and calls while prioritizing urgent matters.
- Handle travel arrangements including flights accommodations and itineraries.
- Process expense reports invoices and financial documentation.
Office & Meeting Coordination:
- Organize and facilitate leadership meetings including agenda preparation and notetaking.
- Ensure meeting materials are prepared in advance and follow up on action items.
- Liaise with internal and external stakeholders on behalf of executives.
Project & Task Management:
- Assist in planning and executing special projects ensuring deadlines are met.
- Conduct research and compile data to support business decisions.
- Maintain and update records files and databases with high attention to detail.
Confidentiality & Professionalism:
- Handle sensitive information with discretion and integrity.
- Maintain a professional and welcoming demeanor when interacting with clients vendors and staff.
- Support HR functions such as onboarding coordination and employee communications as needed.
Qualifications & Skills:
- 3 years of experience as an Executive Assistant Administrative Assistant or similar role.
- Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other productivity tools.
- Exceptional organizational and time management skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Ability to work independently exercise sound judgment and anticipate executive needs.
- Experience handling confidential information with professionalism and discretion.
Why Join Our Client
- Competitive salary and benefits package.
- Opportunity to work closely with highlevel executives and gain valuable business insights.
- A dynamic professional environment where your contributions make a direct impact.
If you are a detailoriented proactive Executive Assistant looking for a rewarding opportunity in Louisville KY we encourage you to apply today!
Job Type: Fulltime
Pay: $49000.00 $50000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Ability to Commute:
- Louisville KY 40206 (Required)
Employment Type
Full Time
