Project Administrator
Project Administrator
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Job Description
Established in 1994 OCU Group is one of the fastest growing utility engineering contractors in the UK with a long successful track record in delivering engineering solutions.
Working directly with many of the countrys leading bluechip power water telecoms and rail clients we are looking for the very best talent to join our growing team.
We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.
We believe that being successful is a choice. We choose to be successful.
We are OCU One Company United.
Throughout 2023 OCU Group has been experiencing a sustained period of growth and expansion.
Project Administrator
Role Overview
The Project Administrator will be responsible for maintaining accurate records supporting compliance with company policies and assisting with the daytoday operations of projects.
Duties and Responsibilities
1. Administrative Support
Provide comprehensive administrative support to the Project Manager including scheduling meetings preparing agendas and taking minutes.
Maintain organized project records ensuring all documentation is accurate uptodate and accessible.
Manage correspondence including emails reports and client communications ensuring timely responses.
2. Document Control
Manage the flow of project documentation including drawings specifications contracts and reports.
Ensure proper version control and filing of documents in line with company procedures.
Assist in preparing and distributing projectrelated documentation to internal and external stakeholders.
3. Project Coordination
Assist with the coordination of project schedules meetings and progress updates.
Monitor and track project milestones deadlines and deliverables providing updates to the Project Manager.
Liaise with subcontractors suppliers and other stakeholders to ensure smooth communication and collaboration.
4. Compliance and Reporting
Ensure compliance with company policies procedures and industry regulations.
Assist in preparing and submitting compliance documents including health and safety records and quality assurance reports.
Support the preparation of regular project performance reports including financial operational and risk updates.
5. Financial Administration
Assist with the management of project budgets invoices and expense tracking.
Support the preparation of purchase orders payment applications and financial documentation.
Maintain accurate records of project expenditures and assist in financial reporting.
6. Health & Safety Support
Maintain and update project health and safety documentation including risk assessments and method statements.
Assist in the coordination of health and safety audits and inspections.
Support the Project Manager in promoting a strong health and safety culture within the project team.
7. General Support
Handle ad hoc tasks and requests from the Project Manager and project teams as needed.
Provide logistical support for project events training sessions and site visits.
Ensure smooth daytoday operations by addressing administrative challenges promptly.
Skills and Experience
Education:ALevel or equivalent qualifications required. A degree or certification in Business Administration Project Management or a related field is desirable but not essential.
Experience:
Previous experience in an administrative or project support role ideally within the construction utilities or rail industries.
Familiarity with document control and project management processes is an advantage.
Skills:
Strong organisational and timemanagement skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and project management software.
High attention to detail and accuracy in documentation and reporting.
Ability to work collaboratively in a fastpaced teamoriented environment.
Key Competencies
Proactive Support: Anticipates the needs of the Project Manager and team ensuring smooth project operations.
Attention to Detail: Ensures highquality documentation and records management.
Team Collaboration: Works effectively with diverse teams and stakeholders.
Adaptability: Thrives in a dynamic environment and responds well to changing priorities.
Problem Solving: Addresses challenges with a solutionfocused approach.
What We Value
We value our commitment to each other summed up in our five values we all sign up to these We care about safety. We lead with integrity. We strive to be better every day. We make a positive impact. We deliver to grow. We are one company united.
Our Aim & Vision at OCU To be the UKs leading energy transition and utilities contractor.
We are committed to leading the way in utilities and energy transition contracting our mission is to innovate and deliver sustainability. At OCU our passion for addressing complex challenges brings new standards of growth in our people and capabilities.
Employment Type
Full Time
