Office Commercial Coordinator
Office Commercial Coordinator
Posted on :
31-01-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
The Office Coordinator r plays a vital role in overseeing and managing daytoday operations within the office organizing events handling budgets and vendors coordinating travel and accommodations and supporting the commercial team. This role involves a combination of event management office administration and budget oversight ensuring that operations run smoothly and the companys goals are met effectively. The position also includes managing the development of the local office to ensure a productive and efficient environment.
- Oversee the smooth operation of the local office including office supplies equipment maintenance and ensuring a comfortable and efficient work environment for all staff members.
- Identify opportunities for improving office infrastructure and processes. Develop strategies to enhance office functionality employee productivity and company culture.
- Manage the office budget ensuring efficient use of resources for daily office operations. Monitor and control costs related to office supplies utilities and equipment maintenance.
- Lead the planning and execution of internal and external events such as trade fairs conferences product presentations and promotional events. Ensure these events align with company goals and objectives within the online casino industry.
- Oversee all logistical aspects of events including venue selection event setup catering and any other eventrelated requirements. Coordinate with relevant teams to ensure smooth operations.
- Manage relationships with suppliers and vendors for eventrelated services (e.g. event venue providers catering audiovisual equipment etc.). Negotiate contracts and ensure costeffective service delivery.
- Collaborate with marketing and commercial teams to ensure effective promotion of events and maximize attendee engagement.
- Develop and manage event budgets ensuring that all costs stay within financial targets. Monitor expenses throughout the event planning and execution phases.
- Provide regular reports to the Head of Region on budget allocation expenditures and ROI for events. Offer suggestions for cost optimization while maintaining event quality.
- Coordinate with the sales promotions and commercial teams to ensure alignment between event goals promotional activities and commercial objectives.
- CrossDepartment Collaboration: Ensure seamless communication and coordination between different departments (HR Finance Operations) involved in event execution and office management.
- Manage the calendar for the commercial team ensuring all events business trips and commercial activities are properly scheduled avoiding conflicts.
- Oversee the development and execution of the companys branding and presence at trade shows conferences and other promotional events ensuring consistency with the companys identity and objectives.
- Manage the creation and distribution of corporate gifts and merchandise (e.g. branded items giveaways) to clients partners and event attendees ensuring that promotional materials are aligned with the companys brand.
- Report regularly on event budgets office expenditures and costsaving opportunities. Provide suggestions for future budget planning based on previous experiences.
- Track the effectiveness of office initiatives event outcomes and promotional activities offering datadriven recommendations for improvements.
Qualifications :
- Strong experience organizing and managing corporate events trade fairs and conferences within the online gaming or tech industries.
- Ability to oversee daytoday office operations and contribute to the development of a functional and positive office environment.
- Proficient in managing budgets controlling costs and providing financial reports with a focus on cost optimization.
- Experience negotiating contracts and managing vendor relationships for event services and office supplies.
- Expertise in managing corporate travel and accommodations for team members.
- Strong Communication and Coordination Skills: Ability to work with multiple teams and stakeholders both internally and externally to ensure successful event execution and smooth office operations. English proficiency required. Poruguese is a valued skill.
- Proficient in Office Tools: Advanced proficiency in Microsoft Office Suite (Excel Word PowerPoint) and event management software.
- English Level B2
- This job requires you to work from our offices at Tigo Sede Principal Rivana Business Park Cra. 48 #2045 El Poblado Medelln El Poblado Medelln Antioquia
Additional Information :
As a valued Team Member you will be offered the following:
- Competitive salary
- Exclusive career growth opportunities multiple key roles in the studio are being filled internally only
- An inclusive and diverse workplace likeminded colleagues
- Access to Bookboon.com elibrary with 1000s of ebooks online courses virtual classrooms and audio learnings
- Grow with EVO selfdevelopment training
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Department / Functional Area
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
