Operations Coordinator - PLAPOC021
Operations Coordinator - PLAPOC021
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Job Description
Job Title: Operations Coordinator
Location: Remote (Ability to work within specified time zones as needed)
Work Schedule: Flexible based on employers needs typically Monday to Friday.
Company Overview:
Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.
Position Overview
We are looking for a detailoriented and highly organized Operations Coordinator to support and streamline key operational processes. In this role you will be responsible for managing workflows maintaining operational data and ensuring smooth coordination between teams. Your role is crucial in keeping daytoday operations efficient welldocumented and optimized.
The ideal candidate is processdriven techsavvy and able to manage multiple priorities at once. This role is best suited for someone who excels at execution organization and supporting leadership with operational insights.
Key Responsibilities
Operational Process Support Assist in implementing and maintaining operational workflows ensuring teams stay aligned and efficient.
Standard Operating Procedures (SOPs) & Documentation Create update and refine SOPs training materials and workflow documentation to improve efficiency.
Data & KPI Management Collect organize and analyze operational data tracking key metrics for reporting and continuous improvement.
Meeting Coordination & Internal Communication Schedule and organize weekly team meetings ensuring structured agendas and followups.
Client & Vendor Coordination Assist in managing client inquiries vendor relationships and operational service requests.
Technology & System Utilization Leverage software tools such as HubSpot Asana Notion Google Sheets and automation tools (Zapier Make) to enhance efficiency.
Process Improvement Initiatives Collaborate with leadership to refine sales scripts pricing strategies customer followups and workflow efficiencies.
Qualifications
2 years of experience in an operations coordination administrative or project support role.
Proficiency in operational tools such as CRM systems (HubSpot) project management software (Asana Notion) and reporting tools (Google Sheets Excel).
Strong attention to detail with an ability to handle multiple tasks efficiently in a fastpaced environment.
Excellent written and verbal communication skills for handling client inquiries and internal coordination.
Analytical mindset with experience tracking and optimizing workflows based on data insights.
Techsavvy with a willingness to learn and implement automation tools (Zapier ChatGPT AIdriven platforms).
Nice to Haves
Experience in supply chain procurement logistics or bookkeeping.
Familiarity with financial reporting QuickBooks or tax documentation.
Background in process automation and workflow improvement.
Exposure to SEO digital marketing or social media management (for businesses that require operational marketing support).
Only candidates who achieve an 80% or higher score on assessments will be considered.
Employment Type
Full Time
