Executive Assistant and Special Projects Coordinator
Executive Assistant and Special Projects Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant and Special Projects Coordinator is charged with supporting the
regional executive team made up of the Executive Director Chief Academic Officer and Chief Operations Officer providing critical highlevel support. This includes but is not limited to logistical support with the Board of Directors support in the management of federal and state grants administered through Baltimore City Public Schools (BCPS) and management of other special projects as assigned. The Executive Assistant and Special Projects Coordinator reports to the Executive Director.
Duties/Responsibilities:
- Supports executive communications and correspondence including taking calls responding to emails and drafting letters while ensuring prompt accurate and appropriate responses.
- Supports the administration of the Board of Directors including logistical support of meetings management of the board calendar and communications onboarding of new board members and the preparation of meeting materials and minutes.
- Provides executivelevel problem solving support for the regional executive team.Assesses the urgency and importance of situations and takes the appropriate action to determine the necessary level of regional executive team involvement.
- Manages calendars organizes internal and external meeting logistics and coordinates
- travel.
- Manages the Executive Directors budget.
- Performs data entry and develops and maintains filing systems.
- Manages office operations.
- Performs other duties as assigned.
- Supports compliance with federal and state grants received by KIPP Baltimore through BCPS (e.g. Title I II IV and federal and state COVID relief grants) including writing plans to implement required grant programming tracking data in support of grant reporting requirements and supporting the preparation of required evaluation reports.
- Supports compliance with Baltimore City Public Schools charter school operator requirements (e.g. the submission of budgets officers certificates financial statements etc.)
- Coordinates logistics for organizationwide events
- Oversees special executivelevel projects and independently executes special strategic projects research and assignments.
- Assist with other organizationwide projects as needed.
- Serve as a fulltime and engaged member of KIPP Baltimores staff.
Qualifications :
Required Skills/Abilities:
- A passion for the mission of KIPP Baltimore.
- Exceptional oral and written communications; friendly helpful professional
- Superior organizational skills and deep attention to detail
- Strong time management skills and ability to perform multiple tasks simultaneously and meet deadlines.
- Selfmotivated resourceful and flexible with a positive attitude and strong work ethic
- High integrity sound judgment and ability to maintain confidentiality.
- Ability to work both independently and collaboratively.
- Knowledge of public education reform landscape a plus.
- A healthy measure of the character traits we value zest grit hope love social intelligence gratitude and a sense of humor.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint and Publisher) and Google Suite (Drive Docs Sheets Slides and Forms)
- A passion for the mission of KIPP Baltimore.
Education and Experience:
- A Bachelors degree.
- 12 years comparable experience at a nonprofit or education organization.
- Grant management experience a plus.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Additional Information :
COMPENSATION: Salary is commensurate with experience within the range of 5463K annually. A full benefits package is offered and includes a 4% 401K match
TO APPLY: Please submit an online application at our website at:
STATEMENT OF NONDISCRIMINATION: KIPP Baltimore is committed to the ideal of diversity in its student body and in its faculty and staff. KIPP Baltimore does not discriminate on the basis of race color gender disability age religion sexual orientation nationality or ethnicity. We are strongly committed to hiring a diverse and multicultural staff and encourage applications from traditionally underrepresented backgrounds.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
