Personal Assistant - General Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Office Management & Administration
- Assisting the General Manager to work effectively by organizing and prioritizing the tasks in the country including organizing appointments meetings (Internal and external) travel arrangements preparing power point presentations.
- Preparing information for meetings appointments presentations etc and follow up inward and outwards request for information outstanding reports.
- Liaising with internal (German Headquarters Africa Management Team) and external stakeholders
- Reporting accounting information to external accounting council.
- Initiating purchasing and payment requests.
- Ensuring relationship with the departments of central functions at Robert Bosch Africa North (purchasing human resources finance controlling IT compliance)
- Supporting in house and external events (Team buildings conventions)
- Creating invitation letters for the supporting functions.
- Handling the office supplies for RBEG.
Legal & Compliance Oversight (RBEG Focus)
- The focal contact for the legal service provider/lawyers with the legal documentation General assembly of meetings contracts and regulatory filings.
- Receive and document SLAs with different parities and coordinate their signatures and follow up on their amendments if needed by legal.
Financial Governance
- Preapprove all RBEG costcenter expenses prior to GM signoff ensuring compliance with budgets and financial policies.
- Monitoring the expense claims for irregularities providing actionable reports to the GM to optimize fiscal discipline.
Crisis Management
- Support the GM to lead rapid response to Audits legal financial or operational emergencies ensuring timely and effective solutions.
Stakeholder Diplomacy
- Support the GM manage relationships with partners and internal executives fostering strong longterm collaborations.
Qualifications :
- Bachelor Degree of Business Administration or equivalent.
- 5 7 solid years of Experience in Office Administration/management.
- Strong time management skills.
- Good working knowledge of MS office (PowerPoint Word Excel)
- Fluent in English & Arabic.
- Ability to communicate effectively both internally and externally with high attention to details.
- Ability to work independently and as an integral member of a team.
- Ability to work in a fastpaced environment with high degree of accuracy and reliability.
- Strong attention to details with excellent organizational background.
- Analytical structured curious with high curiosity and learning orientation.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
