Finance Associate - SPI
Finance Associate - SPI
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
FILINVEST COMPANY: FILINVEST BUSINESS SERVICES CORP
The Accounts Receivables Assistant is incharge of billing and collection. Duties involve accurate processing and prompt issuance of billings for receivables and responsible in maintaining monitoring files for each assigned accounts. He/she shall also be involved in the acceptance of payments thru cash check and online facility and/or issue receipts prepare deposit slips for all the collection received and release check to suppliers/contractors. He/she is responsible in the issuance of official receipt and deposit of cash/check collections. The person will also handle assigned general accounting and financial reporting functions and other tasks that may be assigned from time to time.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
Receivables Management
- Billing Process
Gathers data and information from the system contracts received and other related documents in order to process billings to customers and intercompany accounts. Coordinates with the technical and SCM teams including affiliates in ensuring that all needed inputs for billing are complete accurate and submitted on time.
Files notarized Service Contracts or alternative contract documentation for reference.
Records and posts billings in the system and transmits generated Statement of Accounts within established turnaround times/SLAs.
Gathers and scans supporting documents for attachment in sending of billings to clients.
Prepares adjusting entries through credit notes for billings with adjustments.
Prepares and issues Request for Payments as necessary for the billings sent to clients.
Receives and answers queries from customers and inform them of the adjustments and other matters affecting their account as necessary.
Coordinates customer concerns with respective parties in order to respond to queries and clarifications.
Follow up clients with delinquent accounts through emails/calls/reminder letters as necessary. Notifies both technical and SCM teams of such delinquency and work together in implementing remedial management measures.
Creates monitoring files for Technical and SCM accounts in order to keep track of the outstanding receivables per project.
Ensures completeness of recorded revenue on a monthly basis
Works with AR Supervisor and Finance Manager in having a fully integrated billing & collection system.
- Collection Process
Accepts payments thru check/cash or via online facility and issues official receipts as proof of payment within established turnaround times/SLAs.
Prepares deposit slip covering all collections within the day for deposit to companys bank account.
Updates daily the Official Receipts Monitoring to provide an accurate reference for collection inquiries from customer and management.
Prepares OR and CWT Reports to report total collections and total BUR 2307 retrieved for the week.
Ensures all collections have 2307 for withheld income tax on their payments.
Ensures all payments are entered in the books on a timely basis and are properly applied.
Creates a filing system of OR AR SOA Accountable forms Contract Listings etc. for easy retrieval.
Scans and saves documents in folders pertaining to accountable forms contracts tax documents from locators etc. for easy reference.
Ensures completeness and proper archiving of accountable forms issued.
General Accounting and Financial Reporting
Ensures proper documentation before posting transactions in Accounting System
Prepares Journal Vouchers on assigned accounts to adjust entries and ensures that all transactions are correctly recorded in the books.
Creates monitoring files/assists in preparing assigned reports such as Revenue per Department Official Receipts Monitoring for monthend closing purposes.
Assists AR Supervisor in the preparation of monthly financial and management reports.
Administrative
Receives and logsin all incoming documents to Finance.
Prepares transmittal slips and logsout all outgoing documents and reports released by the department.
Maintains the cleanliness and security of all files and documents especially confidential ones equipment and its peripherals and the Finance office as a whole.
Faxes and Photocopies documents as needed.
Scans all new important and necessary documents and save the file in a network folder properly labelling it so that all documents have soft copies for easy reference.
Requests for the office supplies requirements of Finance team. Monitor control and ensure safekeeping of supplies.
Ensures all documents are properly safely kept and filed accordingly. Designing a filing system for easy retrieval of documents
Assists the AR Supervisor in preparation of various presentation materials and to make reservations for rooms snacks projector chairs boards and supplies as needed.
QUALIFICATIONS:
- A graduate of BS in Accountancy/ Financial Management
- At least 12 years of accounting bookkeeping and accounts receivables/payables experience is an advantage.
- Knowledgeable in general accounting and preparation of financial reports.
- Computer literate and familiar with some or all PC applications: Excel Word & PowerPoint
- Ability to effectively communicate with a wide variety of customers.
- Highly personable articulate and keen on details
- Ability to prioritize and complete duties while working with a large volume of detailed information under tight deadlines.
- Willing to work in Muntinlupa.
Employment Type
Full Time
