Office Manager
Office Manager
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Job Description
Responsibilities:
Office Administration: Manage daytoday office activities ensure the workspace is clean and organized and handle interactions with external suppliers and the landlord for smooth operations.
Documentation Management: Process and verify invoices generate reports and create/distribute essential materials like event postcards and themed office decorations to support office activities.
Event and Logistics Organization: Assist in coordinating internal meetings arranging company events and managing logistics like weekly catering delivery and event planning.
Employee Support: Handle travel arrangements for employees including booking accommodations and transportation managing travel reimbursements and welcoming office guests.
Technical Assistance: Provide support for setting up and maintaining multimedia equipment in conference rooms and ensuring all office devices and supplies are available and functional.
Team Collaboration: Direct collaboration with Managing Director and office managers from other locations to discuss event schedules budgets plans and office development. As well work alongside HR and Finance teams to support daily operations and assist remote employees with administrative and logistical needs.
Qualifications :
- Minimum 1 years of experience in a reception or administrative role in an international environment.
- Availability to work onsite 5 days a week (occasional remote work possible).
- Experience with remote collaboration is appreciated (as part of the team operates from a different office).
- Strong attention to detail excellent organizational skills and the ability to handle multiple tasks simultaneously.
- Adaptable flexible and demonstrates accountability in their work.
- A team player who communicates effectively in English and Polish.
- Empathy a positive attitude and a sense of humor to contribute to a collaborative and welcoming workplace.
Additional Information :
Benefits:
- Competitive salary (B2B or regular employment)
- Private medical healthcare and Life Insurance (with family options)
- Benefit system (multisport card tickets to cinema or theatre etc.)
- Warsaw office located in a trendy district
- Employment in an international organization in the most interesting and challenging industry
- Chance to have a direct impact on company growth
- Constant team support and mentoring
- Flexible working hours
- Paid time off and bank holidays for contractors
- Regular company parties
- Monthly company breakfasts
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
