Executive Secretary
Executive Secretary
Posted on :
01-02-2025
Employer Active
1 Vacancy
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Job Description
We are seeking a highly organized and efficient Executive Secretary to join our team in Pune India. As an Executive Secretary you will play a crucial role in supporting senior management and ensuring smooth office operations. This position requires exceptional organizational skills attention to detail and the ability to handle multiple tasks simultaneously.
- Manage and maintain executive calendars schedule meetings and coordinate travel arrangements
- Handle all correspondence including emails letters and phone calls with professionalism and discretion
- Prepare and edit various documents reports and presentations for senior management
- Organize and coordinate meetings conferences and other events
- Take transcribe and distribute meeting minutes accurately and promptly
- Manage filing systems and maintain organized records both digital and physical
- Liaise with internal departments and external contacts on behalf of executives
- Handle confidential information with utmost discretion and maintain a high level of confidentiality
- Assist in the preparation of reports presentations and other materials for board meetings and executive briefings
- Manage office supplies and equipment ensuring everything is wellstocked and functioning properly
- Provide administrative support to other departments as needed
- Implement and maintain efficient office systems and procedures
- Assist with special projects and additional tasks as assigned by senior management
Qualifications :
- Bachelors degree in Business Administration Office Management or a related field preferred
- Minimum of 23 years of experience as an executive secretary or in a similar role
- At least 1 year of experience supporting senior management
- Advanced proficiency in Microsoft Office Suite particularly Excel Word and PowerPoint
- Excellent verbal and written communication skills in English
- Strong organizational and time management skills with the ability to multitask and prioritize effectively
- Exceptional attention to detail and accuracy in all tasks
- Ability to maintain a high level of confidentiality and discretion
- Excellent interpersonal skills with the ability to interact professionally with all levels of management and external contacts
- Proficiency in scheduling and calendar management
- Strong problemsolving skills and ability to work independently
- Experience in event planning and coordination is a plus
- Knowledge of office management principles and practices
- Ability to adapt to changing priorities and work well under pressure
- Familiarity with office equipment and technologies
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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