Finance HR Officer
Finance HR Officer
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Job Description
- 18 per hour (PAYE)
- Permanent Parttime 18 hours per week (spread across 3 days a week: Monday Wednesday and Friday 6 hours each day)
- Remote work from home with twice per year face to face meetings with the practice team with a potential overnight stay (depending on location).
Background: The Caring Physio provides private physiotherapy services in peoples homes and in care homes across South of England. Our company represents the values of caring for others and showing respect and dignity to the people we work for and with. We put patients at the heart of everything we do which is reflected in the positive feedback we regularly receive. Over the last four years we have grown to a team 40 (7 FT practice team members and 33 hourly workers). We are on an ambitious journey and are now looking for a finance and HR superstar to join our expanding team!
The Role: You will be working closely with our Operations Director (company cofounder) as well asour core practice team our team of therapists and our patients and clients on finance and HR related matters. We are looking for an experienced and organised finance & HR officer who can proactively carry out both finance and HR tasks and processes with the support of the Operations Director. Your key responsibilities will be:
Finance/bookkeeping responsibilities:
- Raising sales invoices on monthly basis using our clinic software (WriteUpp)
- Carrying out credit control functions (including follow up unpaid invoices with phone calls)
- Acting as the point of contact for patients and clients on finance related queries
- Bookkeeping tasks including regular bank reconciliations on Xero and processing receipts
- Processing monthly timesheets and mileage for hourly workers in preparation for payroll
- Submitting employee and hourly staff payroll details to the external payroll provider and reviewing payroll submissions.
- The payroll function will be brought inhouse to be run by the finance officer through Xero. The finance officer will lead the process to bring the payroll inhouse.
- Submitting autoenrolment pension details and pension submissions to Nest on monthly basis
- Data inputting and updating key monthly finance excel spreadsheets (for forecasting and budgeting purposes).
- Maintaining and updating asset and stock list
- Ensuring adherence to month end and other deadlines
- Liaising with the external accountant to prepare end of year accounts
- Assisting with process improvements
- Being adaptable and able to take on other tasks as may be required as the company evolves
HR responsibilities:
- Updating recruitment pipeline and responding to first level recruitment enquiries
- Coordinate the arrangement of interviews
- Drafting offer letters and contracts (using company templates)
- Carrying out due diligence processes for potential candidates
- Updating HR tracking sheets
- Carrying out onboarding actions and adding new staff member into company systems
- Contributing to staff performance review processes
- Annual leave tracking and management
- Tracking staff mandatory training and compliance (HCPC reg DBS update service right to work etc)
- Being adaptable and able to take on other tasks as may be required as the company evolves
Experience and Knowledge: We are looking for someone who will become an integral part of the practice team and the wider company and who shares our values of caring for each other whilst aiming for excellence in all we do. You will need to be adaptable working in a small friendly team so the role would suit someone with a small company background with a rounded skillset and previous experience in a similar position as well as the following attributes:
- Bookkeeping qualifications to AAT Level 4 or equivalent ideally but qualified by experience will be considered for this opportunity
- Knowledge of Xero
- Excellent excel skills
- Highly organised and meticulous about finances and record keeping
- Previous experience in HR would be ideal
- Excellent attention to detail and high levels of accuracy
- Good communicator
- Proactive responsible and autonomous
- Adaptable to new processes
- Friendly personality with the ability to relate with members of the team as well as our patients and clients
Benefits:
- Competitive pay
- Supportive and friendly team
- Company pension scheme
- Annual leave
- Company sick pay scheme
Please apply by sending your CV and cover letter outlining your motivation for the role and why your experience and skills match the position. If this opportunity sounds like the role for you we look forward to receiving your application. Please send it to
Employment Type
Part Time
