Administrative Assistant

The Administrative Associate will organize field paperwork as well as create and revise technical documents including but not limited to: specifications plans drawings or various reports. This position is detail oriented.

Background clearances are required. Once hired Vertex will help the Administrative Associate obtain the background clearances failure to obtain all 3 clearances will result in termination. 

Background Clearances:

• PA State Police Criminal Record Check
• PA Department of Human Services Child Abuse History Clearance
• Federal Criminal Background Check (Code: 1KG6XN)

Supervisory Responsibilities:

• Assist project managers and field staff with review standardization digitization and filing of field paperwork.
• Update tracking sheets based off of updated information from the client contractor and/or field staff

Duties/Responsibilities:

• Collection digitization and organization of field paperwork.
• Writes and edits technical documents including letters and reports.
• Writes and edits procedural documentation such as specifications and work plans.
• Works with project managers and field staff to learn about specific products or processes.
• Research applicable environmental regulations and previous documents to complete current projects.
• Projects include worker exposure assessments health and safety compliance asbestos management leadbased paint testing mold and other indoor air quality investigations.
• Plans writing processes and adheres to budgets timelines and deadlines.
• Creates PDF plans using existing templates and client guidelines.
• Create and edit Google spreadsheets.
• Gather feedback from clients and managers to improve technical documents.
• Enter data into client Databases.
• Track the progress of jobs in real time.
• Correlate field paperwork 
• Perform other related duties as assigned.

Qualifications :

Required Skills/Abilities:

• Exceptional attention to detail.
• Excellent verbal and written communication skills.
• Excellent writing and grammatical skills.
• Excellent organizational skills.
• Ability to present complex data in clear concise text.
• Ability to meet deadlines and to work independently.
• Ability to edit and proofread work of colleagues.
• Proficient with Microsoft Office Suite or related software.
• Proficient with Google Sheets and related documents.
• Familiarity with PDF editors such as Adobe and Bluebeam software.

Education:

• High School Diploma or equivalent

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Additional Information :

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including healthcare (with multiple plan options) and dental; Companypaid Life Insurance Short Term Disability and LongTerm Disability. We offer a 401k plan with immediate match and vesting Flex Spending Account Employee Assistance Program and other perks.  We provide a generous paid time off plan for eligible employees including 15 days of vacation 64 hours of sick time and 9.5 paid holidays (prorated for eligible parttime employees).  Our Lifetime of Learning program also offers tuition reimbursement and additional support for pursuing advanced education to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you require assistance to complete any part of the application process please contact our Recruiting team at .

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including healthcare (with multiple plan options) and dental; Companypaid Life Insurance Short Term Disability and LongTerm Disability. We offer a 401k plan with immediate match and vesting Flex Spending Account Employee Assistance Program and other perks.  We provide a generous paid time off plan for eligible employees including 15 days of vacation 64 hours of sick time and 9.5 paid holidays (prorated for eligible parttime employees).  Our Lifetime of Learning program also offers tuition reimbursement and additional support for pursuing advanced education to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you require assistance to complete any part of the application process please contact our Recruiting team at .

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers are deemed to be the property of VERTEX.