Administrative Support Associate
Administrative Support Associate
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Job Description
This is a remote position.
Role Name: Administrative Assistant
Schedule:
- Parttime (20 hours/week) Monday to Thursday flexible during client business hours
Client Timezone: Sydney Australia
Client Overview
Join a thriving multilocation cleaning services company that s making waves in the industry! This dynamic business headquartered in Sydney with additional operations in Perth is seeking a versatile Administrative Assistant to support their growing team. As part of this forwardthinking organization you ll have the opportunity to contribute to various aspects of the business from customer outreach to financial processes. The company values efficiency longterm staff retention and is committed to creating an inclusive work environment.
Job Description
We re seeking a detailoriented and adaptable Administrative Assistant to join our fastpaced team. In this role you ll be the backbone of our operations handling a diverse range of tasks that keep our business running smoothly. From managing customer relationships to supporting our financial processes you ll have the opportunity to develop a broad skill set and make a significant impact on our growing company. This position offers a unique blend of responsibilities allowing you to showcase your versatility and grow professionally in a supportive environment. If you re a proactive problemsolver who thrives in a dynamic setting and enjoys being an essential support to a busy team this role is perfect for you!
Responsibilities
- Manage and update Excel spreadsheets for efficient stock tracking and inventory management
- Conduct professional outbound calls to potential clients introducing our services and generating leads
- Process invoices accurately using Xero accounting software ensuring timely and correct financial records
- Perform data entry tasks with high attention to detail maintaining the integrity of our databases
- Handle customer service inquiries with a friendly and professional demeanor providing topnotch support
- Assist with general administrative duties including document preparation and file organization
- Prioritize and manage multiple tasks from various team members ensuring deadlines are met
- Contribute to the improvement of office processes and procedures offering innovative solutions
- Collaborate with different departments to support overall business operations and growth initiatives
Requirements
- Proficiency in Microsoft Office suite with advanced Excel skills for data management and analysis
- Basic understanding of accounting principles and experience with Xero software (preferred but not required)
- Excellent verbal and written communication skills with the ability to interact professionally with clients and team members
- Strong multitasking abilities and proven experience in prioritizing workload effectively
- Keen attention to detail and a commitment to maintaining high accuracy in all tasks
- Customeroriented mindset with a positive attitude and problemsolving approach
- Adaptability and eagerness to learn new skills and technologies as the role evolves
- Ability to work independently and as part of a team in a fastpaced environment
- Experience in the cleaning industry or similar servicebased businesses is a plus
- Flexibility to work within Sydney business hours with potential for remote work options
Employment Type
Full Time
