Executive Assistant - Healthcare Company

This is a remote position.

Schedule:

• Flexible hours up to 20 hours per week. Then at least half time availability for Eastern standard time anytime between 8am6pm Monday to Friday to complete the 40 hours a week
  

Client Timezone: Eastern Time Zone (Washington DC area)

Client Overview

Join a thriving forwardthinking healthcare practice that s revolutionizing patient care through innovative management and cuttingedge technology. This established medical organization is not just focused on providing topnotch family medicine; they re also committed to optimizing their operations and expanding their services to include healthrelated coaching. As they enter an exciting growth phase they re seeking a detailoriented professional to support their leadership team and drive operational excellence.

Job Description

Embark on an exciting journey as an Executive Assistant in a dynamic healthcare environment that s pushing the boundaries of medical practice management. In this pivotal role you ll be at the heart of organizational efficiency directly supporting key leadership figures including the CEO and Director of Operations. Your expertise will be instrumental in streamlining administrative processes enhancing productivity and spearheading innovative projects. This position offers a unique blend of traditional executive support and modern business strategy allowing you to leverage cuttingedge tools like AI and advanced CRM systems. As the practice expands its services and digital presence you ll have the opportunity to contribute to its growth strategy making a tangible impact on the organization s success and ultimately patient care.

Responsibilities

• Orchestrate complex calendar management for multiple executives ensuring seamless scheduling and optimal time utilization
  
• Craft professional communications and draft critical documents serving as the voice of leadership
  
• Develop and maintain comprehensive spreadsheets and reports transforming raw data into actionable insights
  
• Spearhead the creation and refinement of Standard Operating Procedures (SOPs) driving operational efficiency
  
• Curate and organize a robust library of training materials facilitating knowledge sharing and team development
  
• Champion the implementation of AI tools for process improvement positioning the practice at the forefront of healthcare innovation
  
• Manage and optimize CRM systems (HubSpot and Hint) ensuring data integrity and maximizing relationship management capabilities
  
• Collaborate on special projects potentially including support for new business ventures in health coaching
  

Requirements

• Proven track record in executive support roles preferably in a healthcare or fastpaced professional services environment
  
• Advanced proficiency in Microsoft Office Suite with a particular emphasis on Excel (including macros and complex formulas)
  
• Handson experience with CRM systems especially HubSpot and a knack for quickly adapting to new software
  
• Exceptional organizational skills with a talent for juggling multiple highpriority tasks without dropping the ball
  
• Outstanding written and verbal communication abilities capable of articulating complex ideas clearly and concisely
  
• Selfstarter mentality with the ability to work independently and proactively identify areas for improvement
  
• Enthusiasm for emerging technologies and a willingness to champion AI and other innovative tools in the workplace
  
• Flexibility to adapt to changing priorities and occasional nonstandard hours to support critical business needs
  
• Ability to maintain strict confidentiality and exercise discretion when handling sensitive information
  
• Bachelor s degree preferred but equivalent experience will be considered
  

Job Highlights:

• Permanent workfromhome
  

• Immediate hiring
  

• Steady freelance job