Assistant Accountant Duties for Fuel Station STFA and Fuel Convenience
Store
Daily Bookkeeper Reconciliation Review
Review and verify daily reconciliations performed by the bookkeeper ensuring the accuracy of cash reward account and EFT sales records.
Crosscheck reconciliations against thirdparty systems such as CashNet MiniPOS account and reward system records.
Investigate and resolve any discrepancies or anomalies identified in the reconciliations.
Stock Movement Analysis
Analyze stock movement reports to ensure that stock levels align with recorded sales and purchases.
Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.
Liaise with suppliers and site managers to address stockrelated issues discrepancies or inefficiencies.
Wage and Payroll Preparation
Handle the complete wage and payroll processing for all sites including ABM MFC BTW and STFA.
Maintain accurate payroll records including attendance overtime and deductions.
Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations including contributions employee benefits and statutory requirements.
Prepare and submit payrollrelated reports to management and relevant authorities as required. Invoice and Filing Maintenance
Organize and maintain a systematic filing system for all invoices.
Ensure all invoices are filed accurately categorized and are easily retrievable for audits or reference.
Periodically review the filing system for completeness and accuracy.
Accounts Receivable Maintenance
Monitor and maintain accounts receivable ensuring timely invoicing and collection of payments from customers.
Reconcile accounts receivable balances with sales records and thirdparty systems.
Follow up on outstanding payments and address any issues related to customer accounts.
VAT Invoice Schedule Preparation
On request prepare detailed VAT invoice schedules for all transactions ensuring compliance with VAT regulations.
Collaborate with the bookkeeper and auditors to provide accurate and complete VATrelated documentation.
Assist with VAT submissions and ensure deadlines are met.
Compliance and Reporting
Ensure all financial activities adhere to regulatory and organizational policies.
Prepare and submit reports to management highlighting key metrics such as reconciliations stock movement insights payroll updates and accounts receivable statuses.
Assist in financial audits by providing necessary records and supporting documentation.
Relevant Bookkeeping Qualifications 5+ Years Experience in a relevant role Bookkeeping of Fuel Station books highly advantageous. Stock Movement Reporting Payroll Management VAT Preparation
Assistant Accountant
