Administrator Level 3
Administrator Level 3
Posted on :
17-01-2025
Employer Active
1 Vacancy
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Job Description
JOB DESCRIPTION
Job Title: Administration Officer
JOB PURPOSE
- Under the guidance of senior staff: be responsible for undertaking administrative financial organisational processes within the service / directorate.
- Assist with the planning and development of support services.
PRINCIPAL RESPONSIBILITIES
- Deal with complex reception/visitor etc. matters.
- Contribute to the planning development and organisation of support service systems/procedures/policies.
- Coordinate events as required.
- Manage manual and computerised record/information systems.
- Collate data/information and produce reports/information/data as required
- Collate complex documents and other IT based tasks.
- Provide administrative and organisational support to other staff.
- Operate relevant equipment/ICT packages (e.g. Word Excel databases spreadsheets internet)
- Provide administrative and organisational support including minute taking.
- Processing invoices coding sheets monitoring and inputting onto budget spreadsheets. Provide guidance and support to staff and others.
- Arrange attend and participate in regular meetings .
- Participate in training and other learning activities and performance development as required.
- Be responsible for petty cash as and when required.
- Provide cover for comparably graded colleagues or above due to holidays sickness and other unforeseen events.
- Ensure confidentiality is maintained at all times.
- Undertake other relevant duties as agreed by Line Manager.
PERSON SPECIFICATION
The Person Specification sets out the skills knowledge and experience that are considered to be necessary to carry out the duties of the post effectively
QUALIFICATIONS & EXPERIENCE
- Experience of development management and operation of administrative systems.
- NVQ 3 or equivalent qualification or experience in relevant discipline.
- Excellent numeracy/literacy skills.
- Excellent communication skills
KNOWLEDGE & SKILLS
- Effective use of ICT and other specialist equipment/resources.
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
- Excellent ICT skills.
- Work constructively as part of a team understanding roles and responsibilities and your own position within these.
- Ability to selfevaluate learning needs and actively seek learning opportunities.
Employment Type
Full Time
Key Skills
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