Senior Purchasing Officer
Posted on :
15-01-2025
Employer Active
1 Vacancy
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Job Description
- Assist in the development of the section policies and procedures and provide interpretation to staff.
- Prepare work schedules.
- Interpret job specifications and key responsibilities to direct subordinates and assign duties.
- Supervise the compliance with policies and procedures and ensure work exactness completeness.
- Identify and recommend procedure change to improve efficiency of subordinates.
- Consolidate and report subordinates performance.
- Report work problems or assist subordinates in solving such problems.
- Identify challenges impacting the units talent base and propose appropriate succession planning.
- Supervise and prioritize the daily activities of purchasing officers ensuring that all purchasing activities are completed in a timely manner
- Maintain good knowledge of goods / services within the specialized commodity group in order to provide sound advice to subordinates as well as customers
- Supervise the implementation of schedules task assignments and allocation of man hours to ensure compliance with purchasing commitments
- Supervise and process purchase requisitions and purchase orders for all goods /equipment / services within the specialized commodity group
- Provide guidance to enduser departments and external customers and advise them on commodity specifications and purchasing activities
- Ensure that the necessary approvals are provided in the system before the processing of purchase requests and orders
- Ensure that purchasing data is inputted correctly into the system and data logs are maintained in an organized fashion for easy reference and retrieval
- Monitor purchase order activities ensuring proper coordination with requester and suppliers proper input and updates in the system and that expeditors are following up on processed purchase orders
- Liaise with the Contracts and Suppliers Management Specialist for all contracts and vendor management activities
- Brief the Purchasing Manager regularly on all activities within the department and escalate any issues that may adversely affect the operations of the department; preparing reports as required
Requirements:
- Educational requirements: A Bachelors Degree
- Minimum Experience: 5 years experience in purchasing related activities
- Advanced computer skills with capacity to prepare quality documents using Excel Word and Power Point
- Effective Communication: Articulates information effectively; Identifies interprets and clearly communicates thoughts and ideas orally and in writing
- Negotiation & Influencing Skills: Demonstrates strong experience in negotiating with suppliers and resolving issues
- Prioritization Skills & Multitasking ability: Demonstrates ability to prioritize work to achieve objectives and departmental results
- Business Acumen: Demonstrates strong ability to interpret data and information to support decision making process
- Customer Service: Demonstrates commitment to customer service and ability to identify and clarify customer needs
- Problem Solving & Decision Making: Demonstrates proactive approach to executing processes by looking for ways to improve; probes all possible sources for answers
- Procurement Management: Demonstrates good working knowledge of procurement activities contracts and the tendering process; Ability to apply and maintain best practices to all procurement activities and ensure reliable service for clients
- Vendor Management: Demonstrates good skills in developing and managing vendor relations
Employment Type
Full Time
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