Administrative Coordinator-Recruited
Administrative Coordinator-Recruited
Posted on :
11-01-2025
Employer Active
1 Vacancy
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Job Description
Description:
Coordinates and has direct responsibility for a program project event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information effectively responding to inquiries from potential customers participants academic collaborators. Prepares and maintains records reports budget and plans. May maintain a web page website or program materials. Requires 2 to 3 years of related experience excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan prioritize and track work. Basic or better proficiency on common office software.
Additional Details
- Preferred Pay Rate Range : BRBR
- ReportTo Detail : 100% on Campus
- Tenure Limit : 3 months
- FLSA Exemption Status : NonExempt/OT Eligible
- Required Education : High School Graduate
- Required occupational training certifications or license(s) : None
- Business Title : Operations and Events coordinator
- Additional Job Details : Ideal candidate technical or soft skills: Must possess excellent organizational skills ability to successfully manage multiple assignments simultaneously and the ability to manage competing priorities. Working knowledge of audiovisual hardware software applications and related computer systems and programs such as Microsoft Office Word Excel PowerPoint and Outlook applications. Excellent written and verbal communication and interpersonal skills are required for supporting staff students and external stakeholders. May be asked to work evening hours and/or weekends or holidays as needed. Position responsibilities: Answers Operations and events Help Desk/Emergency phone and provides information or redirects call(s) as necessary. POC for customer walkins and all shared emails. Coordinates work order database including prioritizing quality control work assignment high levels of customer service and work order closeout. o All requests for building services are received processed assigned and closed out by the ops center. o Runs work order reports to look at outstanding orders and follow up on status to complete closeout and aware manager reports. Works regularly with Room Reservations in the Event Management System (EMS) especially during peak times. Understand scheduling restrictions policies and procedures. Coordinates operational event needs with work orders on events and works closely with operations teams to ensure seamless events. Event Management meetings/walkthroughs as needed. Eventsrelated signage event diagram creation using Social Tables application. Wes Meeting Agenda track large events produce agenda each week also attend the meeting Provides a range of administrative support to CPO s leadership and staff including but not limited to word processing PowerPoint creation and document management; files and records management; processing contracts; preparing scheduled and ad hoc reports; scheduling rooms and meetings and processing financial transactions. Contributes to department goals by coordinating CPO alert emails storage and event space audits coordination of special projects and general invoicing.
- Does this position require a HUID : Yes
- Is the worker converting from being a Harvard fulltime employee (FTE) : No
- Preidentified candidates information including name email phone state/city/zip & pay rate : (No Value)
- Role requires identity I9 and 3 reference screen (recruited) : Yes
- Role requires identity I9 screen (payrolled) : No
- Role requires DMV/driving history screen : No
- Role requires criminal background and sexual offender screening CORI/SORI : No
- Role requires criminal background screen : No
- Role requires 10panel drug screen : No
- Role requires credit record check : No
- Role requires compliance with Immunization policy. : No
Employment Type
Full Time
Key Skills
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