Conference Events Planning Assistant Manager
Conference Events Planning Assistant Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Conference and Events Planning Assistant Manager is responsible for supporting the planning coordination and execution of conferences and events. This role involves managing various logistical elements ensuring client satisfaction and contributing to the overall success of each event.
Main responsibilities include:
- Organisation of secured conference & events business from point of event confirmation through to post event follow up
- Work in conjunction with the Conference & Events Planning Manager to support guide and train colleagues within the team
- Develop and manage event timelines schedules and checklists to ensure all tasks are completed on time
- Assist in postevent evaluations gathering feedback and preparing reports to assess event success and areas for improvement
- Develop successful professional relationships with clients and maintain effective and timely communication
- Preparation of Event Planning documents as required including Request for Information Event Orders Invoices & Floorplans
- Ensure progress deposits and final accounts are invoiced and payments received in a timely manner complete billing and post charges for each event
- Coordinate between Conference & Events and operational departments to ensure preparations for conferences have been made
- Coordination and Hosting of site inspections preconference meetings and post conference reviews with clients
Qualifications :
- Qualification in Event Planning Hospitality Management or a related field desirable.
- Proven experience in event planning or coordination.
- Adaptable and a quick thinker with problem solving skills who proactively looks to assist where possible
- Strong organisational and multitasking skills with the ability to manage multiple events simultaneously.
- Excellent communication and interpersonal skills with a customerfocused approach.
- Proficiency in event management software and Microsoft Office Suite including DELPHI and OPERA is desirable.
- Strong problemsolving skills and the ability to remain calm under pressure.
Additional Information :
Benefits and Perks
- Onsite discounted car park while on duty.
- Complimentary duty meal
- Access to confidential Employee Assistance Program.
- Inclusive and diverse environment.
- Reward and recognition programs.
- Mentoring and career development alongside experienced and dedicated professionals
- Global discounts on hotel accommodation & Food and Beverage including special rates with our partnership brands such as Europcar.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
