Admin Assistant Intellectual Property Legal

Join the team redefining how the world experiences design.

Hello gday mabuhay kia ora hallo vtejte!

Thanks for stopping by. We know job hunting can be a little time consuming and youre probably keen to find out whats on offer so well get straight to the point.

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and coworking spaces in Brisbane Perth and Adelaide. Due to some parts of this role needing to handle physical documents this position requires someone to be able to attend the Sydney office on a regular basis.

What youd be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think thats all part of the fun. So this will give you the flavour of the type of things youll be working on when you start but this will likely evolve.

Canva is looking for an Admin Assistant to be part of our highly motivated tightknit and collaborative global Intellectual Property Legal team. You will play a vital role in contributing to the fast challenging and rewarding work we do in our team by providing strong administration support and ensuring were set up to work efficiently and effectively. Were looking for someone who has developed administrative experience a interest in IP and is willing to roll their sleeves up and get stuff done. This role will suit someone passionate about developing a career in administration.

At the moment this role is focused on:

• Assisting the team with file management coordinating electronic signatures proofreading documents and updating the teams internal resource pages
• Working alongside a small team of Legal Assistants and our IP Paralegal to triage Legal help desk queries
• Helping with the management of ebilling software including liaising with external counsel on invoice requirements
• Scheduling invites with Zoom booking meeting rooms and event spaces creating agendas taking notes and action items coordinating and assisting with building presentation materials. Managing meeting requests from outside counsel.
• Receiving scanning & notifying the team of mail as it comes in and arranging couriers as needed
• Handling travel arrangements and trip itineraries organising team celebrations and offsites
• Additional ad hoc support for our patent team including database management and coordination of our patent incentive program.

Youre probably a match if;

• You have proven Admin Assistant experience supporting an inhouse legal team ideally with an interest or background in tech preferably. 
• You are a career administrative assistant with a strong interest in building on your already developed administrative skills. A legal degree or a drive to pursue this career path is not necessary for this role. 
• Youre proactive with a bias for action and getting things done happy to roll up your sleeves with any task.
• You have excellent attention to detail youre highly organised and possess phenomenal verbal and written communication skills with high emotional intelligence
• Youre a quick learner who is comfortable working in a fastpaced dynamic environment
• You are tech savvy and have demonstrated experience with Canva Jira Slack and GSuite
• You love to problem solve you can spot an inefficient process a mile away and are always looking for ways to improve a teams ways of working
• Youre a natural collaborator who thrives on bringing people together and loves to be the glue to the team bringing positivity and enthusiasm to all parts of the role

About the team

At Canva were setting crazy big goals and making them happen to help our 190 million monthly active users create beautiful designs.

With big goals come big ideas. And our Legal team is there every step of the way ideating providing strategic legal advice and collaborating with Canvanauts across the globe to bring our ideas to life.

Thats why when you join our Legal team youll work on matters that matter. In this role youll learn from working as part of a closeknit specialist IP Legal team predominantly based in Sydney who love sharing knowledge and improving our craft together. Youll work with a collaborative and international Legal team with team members based in Australia Manila Beijing San Francisco Austin and London and youll grow as part of a truly global team who care deeply about the work they do and the impact we have on Canva and our users.

Whats in it for you

Achieving our crazy big goals motivates us to work hard and we do but youll experience lots of moments of magic connectivity and fun woven throughout life at Canva too. We also offer a range of benefits to set you up for every success in and outside of work.

Heres a taste of whats on offer:

• Equity packages we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing social connection office setup & more
• Flexible leave options that empower you to be a force for good take time to recharge and supports you personally

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience skills and passion as well as how you can enhance Canva and our culture. When you apply please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you dont feel like your skills quite match whats listed above we still want to hear from you!

Please note that interviews are conducted virtually.

Remote Work :

No

Employment Type :

Fulltime