HR Assistant
HR Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Description:
- Prepare update and process monthly payroll including update employee salary allowance overtime PCJDA secondees allowance statutory requirement for entire cycle and off cycle payroll processing. Captured new employees resigned staff termination etc. if any.
- Manage and verify salary deduction and benefits utilization on monthly basis.
- Maintain employee records in SAP and personnel files; ensure that employee changes are entered correctly and made on a timely basis; recordkeeping; review changes for proper authorization and adherence to CPOC policy and regulations. Maintain employee confidence and protect operations by keeping human resource information confidential and compliance with Data Protection Legislation.
- Prepare process and update monthly statutory payment such as Employee Provident Fund (EPF) Tax SOCSO EIS HRDF Zakat etc. and ensure payment made before respective due date.
- Administrator for ESS portal for Overtime (Offshore and Onshore) Claims Leave and Workflow.
- Update and maintain employee data in ESS including new staff or resigned staff leaves maintenance record verifier for staff claims expat entitlement claims etc.
- Verify staff medical claims and ensure the claims within entitlement and good for reimbursement.
- Update and maintain employee insurance data for registration changes and termination. Monitor staff insurance entitlement and assist on staff hospitalization. Provide report for insurance utilization for analysis.
- Prepare and update reports such as biweekly door access report to HR Manager man hours monthly report to HSE Coordinator etc.
- Manage incoming & outgoing documents maintaining efficient filling and records retrieval system. Generate and ensure accuracy integrity and neatness of business documents in compliance with the Companys document management standard prior to approval signatory. Compile and coordinate report submission presentation materials etc. as when required if any.
- Prepare and issue letters related to offshore medical checkup reference/testimonial yearly increment letters etc.
- Prepare and update through KL Announcer for announcement of replacement and public holidays newborn death etc.
- Assist in execution of positive environment through employee welfare activities gathering event employee assistance program and etc.
Qualification & Experience:
- Minimum Diploma in Human Resource Management or any related field with 1 2 years work experience in Human Resources
- Proficiency in MS Office (MS Word and MS Excel in particular)
- Experience in handling payroll and benefits administration
- Demonstrated skills in database management and record keeping
- Ability to maintain confidentiality and exercise extreme discretion
Competencies:
- Knowledge of Malaysia employment laws and practices
- Excellent computer skills including Word and Excel in a Microsoft Windows environment
- Adept at problemsolving including being able to identify and resolve issues in a timely manner
- Able to communicate clearly both written and orally as to communicate with employees members of the HR management team and organisation
- Able to prioritize and plan work activities as to use time efficiently
- Organized accurate thorough and able to monitor work for quality
- Dependable able to follow instructions respond to management direction and must be able to improve performance through management feedback
- Utilize governing personnel recordkeeping guidance to create file maintain and safeguard personnel records
Employment Type
Full Time
