Project Administrative Assistant

AECOM Regina is hiring a Project Administrative Assistant.

The successful candidate will oversee the administrative function for a designated business line and provide additional support as required.

Responsibilities:

• Perform a variety of administrative tasks including preparing and proofreading correspondence forms spreadsheets and documents.
• Schedule meetings manage travel arrangements and maintain office supply inventory.
• Utilize Word Excel PowerPoint Outlook and other software to complete tasks.
• Apply knowledge of industry concepts practices and procedures to plan and achieve more complex goals.
• Work under general supervision to support team objectives.

Key Duties:

• Support to Business Lead (BL):

  • Manage and coordinate the BLs schedule.
  • Prepare monthly management reports using Salesforce and other sources.
  • Schedule and attend planning meetings with the BL to review initiatives programs and action items.
  • Coordinate the execution of contracts and other documents.
  • Organize management meetings ensuring materials are distributed in advance.
  • Handle BL communications including new hire announcements and project wins/profiles.

• Team Support:

  • Provide proactive administrative support to Team Managers Lead Engineers Project Managers and other team members.
  • Complete expense reports in a timely manner.
  • Coordinate travel arrangements for team members as needed.
  • Organize team social functions as directed.

• Additional Duties:

  • Provide administrative assistance for ad hoc tasks as required.
  • Maintain confidentiality of sensitive information.

Qualifications :

Minimum Requirements

• College diploma with 2 years of experience in a similar role OR a university degree in Business/Office Administration or equivalent experience.

Preferred Qualifications

• 5 years of experience in a similar role.
• Familiarity with the corporations business activities.
• Proficiency in administrative programs and policies.
• Advanced skills in Microsoft Word Excel PowerPoint and Outlook.
• Strong communication skills both verbal and written.
• Excellent organizational and time management abilities.
• Ability to work independently with initiative and minimal supervision.
• Proactive team member with a collaborative mindset.

Additional Information :

• Sponsorship for Canadian employment authorization is not available for this position

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime