Executive Assistant
Executive Assistant
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Job Description
In this dynamic and allencompassing role youll provide vital support to the Global Business Services Director and Senior Leadership Team based in London.
Your ability to work collaboratively as part of a team while demonstrating substantial independence and initiative will be key. Youll confidently and proactively navigate a variety of people tasks and situations ensuring success in this role.
Heres what you can expect to take on:
- Efficient management of the GBS Directors time and oversight of their diary to ensure it aligns with business priorities across global time zones. Advanced MS Outlook essential
- Be the point of contact for the GBS Director supporting on:
- Managing mailbox with efficiency and discretion.
- Manage the processing of expenses via Barclaycard Spend Management (online system).
- Organising local meetings and global conference calls both audio/video lunches as necessary across several different time zones notifying front of house (FoH).
- Organise and set agenda for large often complex crossbusiness executive events including but not limited to PLC PM PPPs budget meetings offsites and others.
- Preparing presentations reports (Intermediate user of MS PowerPoint/Word essential)
- Coordinating team meetings by collating agenda actions issues when required.
- Liaise with the Service Delivery team to ensure clear communication and clarity on business challenges and opportunities including organising departmental events including team volunteering.
- Management of communication between GBS Group and Divisional senior leadership and the wider business.
- Manage the processing of invoices via SAP (online system). Training will be provided.
- Key relationships for this role will be EA/Pas across the Global Support functions. Flexibility to cover senior EAs absence as and when required.
Qualifications :
- Candidates applying must have previous experience supporting senior individuals within a large organisation.
- Excellent verbal and written communication skills
- Strong interpersonal skills with an emphasis on working within a team spirited environment.
- High standards of accuracy quality and attention to detail.
- Flexible and possess ability to adapt to a fastchanging and growing environment.
- Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.
- Enthusiastic confident outgoing peopleorientated personality required able to liaise with people to achieve work goals whilst enhancing relationships.
- Ability to keep information organised and confidential.
- Notetaking skills
Additional Information :
We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at LifeAt.Informa.com
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
- Great community: a welcoming culture with inperson and online social events our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and ondemand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
- Time out: 25 days annual leave rising to 27 days after two years plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- A flexible range of personal benefits to choose from plus company funded private medical cover
- A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
- Strong wellbeing support through EAP assistance mental health first aiders a healthy living subsidy access to health apps and more
- Recognition for great work with global awards and kudos programmes
- As an international company the chance to collaborate with teams around the world
Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.
At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
