Manager Executive Assistant to the Chief Executive Officer
Manager Executive Assistant to the Chief Executive Officer
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Salary Not Disclosed
1 Vacancy
Job Description
About The Position
In this role you will provide administrative and project management support to Shavar Jeffries the Chief Executive Officer at KIPP Foundation and his Chief of Staff whom you will report to. This job is ideal for a seasoned executive assistant with a track record of successfully supporting highimpact executives in fastpaced resultoriented environments. You are well suited for this role if you are experienced in partnering with executives to ensure their time is focused on their most critical priorities and they are fully prepared with the materials and information they need to lead effectively. A successful candidate possesses exceptional project management skills and thrives in highly collaborative and agile team settings. Finally in this role you must be able to exercise strong judgement flexibility and foresight while executing project plans involving multiple KIPP regions and functions within KIPP Foundation. All EAs at KIPP Foundation must be able to maintain confidence related to sensitive information related to highlevel leadership decisions.
Key Responsibilities
Support calendar management and scheduling correspondence travel logistics preparing for and reporting on meetings management of special projects and reports and other special events and duties as needed and assigned
Act as gatekeeper and partner with Chief of Staff and CEO to ensure the CEOs time is focused on his most important priorities
Ensure CEO has the critical information he needs to be effectively prepared for meetings and other engagements
Support the CEO in progress monitoring against his key strategic priorities producing status reports tracking follow ups and progress to goal concerning project plans and tracking key deadlines
Manage the CEOs calendar and scheduling to ensure alignment to priorities and to maximize efficiency
Collect and organize data supporting the preparation of key materials and presentations to seniorlevel staff
Prepare meeting agendas attend meetings to record followup assignments and provide comprehensive support for leadership team meetings staff retreats etc.
Provide team support through the creation and management of project plans spreadsheets and maintenance of filing system and contact database
Anticipate the CEOs needs in light of his strategic priorities and proactively problem solve
Oversee and manage compliant expense reporting to ensure timely reimbursements/payments
Serve as a collaborative member of the KIPP Foundation Executive Assistant community that will be charged with work that impacts the enterprisewide health & wellbeing
Maintain professionalism and strict confidentiality with all materials
Perform various administrative and other related duties as required and assigned.
Key Competencies
Mission & Student Focus: Demonstrated commitment to education equity; a passion for KIPPs mission; desire and ability to uphold KIPPs values (Focus on Excellent Results Courageous Action and Resilient Solutions Focus)
Achievement Orientation: Ensures clarity in goals and accountabilities while working with agility and creativity to drive toward deadlines and outcomesfocused metrics
Organization Planning and Execution: Strong organizational and followthrough skills; excellent timemanagement project management and knowledge management skills; meticulous attention to detail with reliable and timely follow up and follow through skills
Judgement & Decision Making: Excellent judgement is essential; a track record of making sound and datadriven decisions and keeping company confidences while coordinating with multiple stakeholders in in senior leadership roles; strong upward management skills including advising Chiefs on calendar priorities; ability to operate autonomously while keeping key constituents informed throughout
Cultural Leadership & Competence: A proactive cultural leader and team player who thrives on collaboration learning and seeking perspectives to problem solve and achieve objectives; cultural competence in collaborating with teammates across lines of difference
Communications Skills: Superb written and verbal communication skills that considers the needs of different audiences
Innovative & Agile: Ability to operate effectively in virtual environments with teammates across multiple time zones; participates productively and optimistically in change efforts; can adapt while upholding integrity and organization principles and values
Qualifications :
Experience and Qualifications
Advanced skills in Microsoft Office (Outlook PowerPoint Word Excel Teams)and other office productivity tools with aptitude to learn new software and systems
Proficiency with AnyBill Concur ADP and video conferencing systems a plus
10 years of experience in an administrative role supporting executives in a fastpaced resultoriented environment
Associate or Bachelors degree preferred but not required
Additional Information :
Work Conditions
Travel requirements: 1025% travel is expected for this role
Fulltime exempt role
Location
It is strongly preferred but not mandatory for this role to be based out of the NYC KIPP Foundation office. This role also offers the option of working from a remote office. KIPP Foundation office are in NYC and Chicago.
Compensation and Benefits.
In compliance with local law we are disclosing the compensation or a range thereof for roles in locations where legally required. Actual salaries will vary based on several factors including but not limited to external market data internal equity and relevant experience. The salary range for this position is $. In addition KIPP Foundation provides a variety of benefits to employees including:
26 holidays for 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5).
100% paid parental leave
100% coverage of the premium for employee and 75% for employee familys medical/dental/vision plans.
Wellness benefits such as fitness reimbursements discounted tickets to theme parks/attractions backup care support for children and adults/elders and our employee assistance program
Finance Security benefits include such as a 401K retirement plan with 4% match employersponsored legal plans life/disability insurance and flexible spending accounts
KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit without regard to race color religion national origin gender sexual orientation gender identity or expression age mental or physical disability and genetic information marital status citizenship status military status protected veteran status or any other category protected by law.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
