Finance Officer LBS-008
Finance Officer LBS-008
Posted on :
10-01-2025
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1 Vacancy
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Job Description
3 months contract with a Local Authority
Job Summary:
To deliver the purchase to pay process across Southwark Council.
To support managers across the Council in the creation and management of purchase orders.
Process invoices for payment in line with agreed targets using the Council s finance system.
To ensure the accuracy of vendor master data to make accurate payments.
Key Duties/Accountabilities (Sample):
Operate the automated payment processes across the accounts payable function.
Process invoice payment requests and GRNs for all invoices which require manual payment to agreed timescales.
Ensure that all invoices are paid against correct purchase orders which have been created and approved.
Process bulk uploads of invoice payments as required using appropriate software.
Identify and prevent duplicate payments and undertake due diligence of payments made ensuring that the purchase to pay process is enforced.
Work with Council departments to communicate the correct accounts payable processes and procedures.
Process direct bank payments cheque receipting and VAT categorisation.
Raising and reissue of manual cheques and the processing of foreign currency payments.
Delivery of the Construction Industry Scheme payments including the CIS return to HMRC creation verification and amendment of CIS vendors.
Reporting of daily BACS totals including the cancellation and reissue of BACS files working in conjunction with the financial management systems team.
Act as a central point of contact for all queries relating to purchase orders and invoice payment across the Council.
Contribute to policy development and project implementation in relation to the accounts payable function.
Delivery of an effective purchase to pay system for Southwark Council as part of a centralised transactional finance team working with procurement and financial management system application teams.
Receive and respond to queries from managers and suppliers regarding vendor details and payment queries relating to invoices.
The post holder must carry out their duties in such a way as to enable the Section 151 Officer to fulfil their statutory requirements and to enable Transactional Finance to meet the service level agreements and performance targets agreed with departments.
Skills/Experience:
A good level of general education or a relevant finance qualification or relevant experience at an appropriate level.
Knowledge of public sector finance including Local Authority accounting.
Understanding of purchase to pay procedures and compliance.
Use of the Councils core finance system.
Processing of purchase orders and invoice payments.
Working as a team member to meet deadlines and achieve objectives.
Input and maintain accurate and timely information regarding purchase orders invoices and payments.
Communicating effectively to internal and external stakeholders.
Ability to gain knowledge and learn new skills.
Excellent customer focussed approach to delivery.
Additional Information:
Hybrid Conditions 2 days/week in the office after the training is completed.
A good level of general education or a relevant finance qualification or relevant experience at an appropriate level. Knowledge of public sector finance including Local Authority accounting. Understanding of purchase to pay procedures and compliance. Use of the Councils core finance system. Processing of purchase orders and invoice payments. Working as a team member to meet deadlines and achieve objectives. Input and maintain accurate and timely information regarding purchase orders, invoices and payments. Communicating effectively to internal and external stakeholders. Ability to gain knowledge and learn new skills. Excellent customer focussed approach to delivery.
Employment Type
Full Time
Key Skills
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