Event Operations Coordinator
Event Operations Coordinator
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Job Description
TED is seeking an experienced and dynamic Event Operations Coordinator to support the successful planning coordination and execution of events. This role requires a blend of strategic thinking meticulous attention to detail and handson execution. Youll work across administrative logistical and buildout tasks to ensure our events run smoothly meet objectives and deliver outstanding experiences.
The ideal candidate is a proactive leader who excels in communication thrives in dynamic environments and is passionate about creating exceptional experiences. You will collaborate with diverse teams maintain strong relationships with vendors and stakeholders and ensure that every element of our event aligns with the overarching strategy and vision. This position pays $28$32/hour CAN.
Key Responsibilities
Vendor budget management
- Develop upkeep report and reconcile event budgets
- Liaise with and maintain vendor relationships
- Research and source new vendors and suppliers in target markets
- Negotiate contracts and pricing with vendors to optimize cost and quality
Sourcing and logistics
- Support projects by maintaining notes resources and consolidating information into databases and presentations.
- Research event trends venue recommendations and consolidate findings
- Source and support custom bespoke activation builds and temporary structures
- Source and consolidate orders for event needs including decor fencing flooring florals furniture structures tenting walls
- Complete necessary logistics for vendors including shipping deliveries loadin/out setup/teardown and production schedules
- Coordinate and manage loadin and loadout logistics to ensure seamless operations
Project management and reporting
- Maintain comprehensive project plans budgets and timelines for each area of focus providing consistent weekly updates
- Work with internal and external stakeholders to coordinate operational needs
- Input and update event details and maintain event databases presentations and other event specific documents.
- Ensure all projects are delivered on schedule and within budget
- Complete additional operation and administrative to support the events team
Qualifications :
Required:
- 4 years of proven experience in event management hospitality or field marketing.
- Exceptional organizational and multitasking abilities.
- Proficiency in project management tools and software.
- Excellent communication and problemsolving skills.
Preferred:
- Familiarity with Microsoft Office Google Suite and Airtable.
- Expertise in contract negotiation and vendor management
- Strong analytical strategic planning and creative problemsolving skills focusing on solutions.
- Knowledge of sustainable event practices.
Key Competencies:
- Highly detailoriented with a strong commitment to quality.
- Adaptable and able to work under pressure in dynamic environments.
- Collaborative team player with a proactive mindset.
Additional Information :
Missionoriented: You should have a strong belief in TEDs mission and values
WHY WORK FOR US
TED is a global community welcoming people from every discipline and culture who seek a deeper understanding of the world. We believe passionately in the power of ideas to change attitudes lives and ultimately the world. TED began in 1984 as a conference where Technology Entertainment and Design converged and today covers almost all topics from science to business to global issues in more than 100 languages. Everything we do is driven by this goal: How can we best spread great ideas
If youre excited about shaping the tools that power TEDs world class events and enabling teams across a truly missiondriven organization to deliver impact at scale wed love to hear from you!
Remote Work :
Yes
Employment Type :
Contract
Employment Type
Remote
