Assistant Groups Reservations Manager

We are seeking a highly energized organized and professional candidate to assist in leading our room reservations team at the Castle in the Rockies!

Are you an individual with a high level of attention to detail and have a gregarious personality

Are you one who is looking to grow your skills in the area of Reservations and Revenue Management within the hospitality industry whilst enjoying the breathtaking setting of the Canadian Rockies

Competitive Salary: $59000 $62000 gross annually based on previous experience & education

Job Duties Include:

• Oversee the daily operations for the largest inhouse reservations department within the NCA region (team of up to 19 including four coordinators)
• Work closely with Sales Revenue Management PR Marketing and Operations teams to develop and execute new packages rates and processes.
• Foster strong relationships with group organizers sales managers conference services managers and tour & wholesale suppliers.
• Act as key resource for Reservations and all segments knowledge while overseeing the training of Reservations Agents
• Assist with monitoring of all Reservations common inboxes and ensure correspondence of emails within a timely manner
• Assist with the balancing of guestroom inventory using sales reporting to determine inventory concerns spearheading inventory challenges for at capacity dates and working with partners to find solutions and organize reversals and relocate 
• Handle guest complaints regarding reservations concerns and follow up on SCORE
• Build and maintain rates packages within Reservations System per specification of Group Contracts 
• Ensure monthly group contract audits are completed by the designated deadlines
• Attend group precons resume meetings and revmax meetings to present Group data.
• Assist with scheduling and payroll for the reservations department
• Champion the employee engagement survey (EES) initiatives for the department
• Ensure that there is constant communication within the team by conducting monthly department meetings
• Contribute to monthly department meetings
• Follow and champion any assigned hotel committees
• Assist with creating and managing department incentive programs
• Create and implement Reservations training guides update SOPs tracking documents and communicate these effectively to the Reservations team
• Assist with recruitment for all yearround and seasonal reservations staff
• Manage room reservations agents and act as a mentor
• Assist the reservations team with all duties during high demand periods
• Other duties as assigned As a leader of the Rooms Division you may be asked to assist in other operational departments within rooms division as needed

Qualifications :

Your Skills & Qualifications:

• Previous leadership experience in a hotel environment is an asset
• Previous room reservations experience is an asset
• Working knowledge of Passkey/GroupMax is an asset
• Strong working knowledge of Opera Property Manager System (PMS)
• Working knowledge of Central Reservations System (CRS) is an asset
• Passion for hotel operations with a high level of attention to detail
• Strong communication interpersonal and problem solving skills
• Excellent written and verbal skills required 
• Strong computer skills with a working knowledge of Word and Excel
• Must display strong analytical organizational and administrative skills to be able to deal with multiple priorities simultaneously
• Professional presentation with ability to work well under pressure in a fast paced environment

Additional Information :

Job Perks & Benefits:

• Subsidized staff accommodation provided onsite for full time status employees
• One complimentary meal per shift in our staff cafeteria (additional meals can be purchased for $4/meal)
• Comprehensive benefits package (Medical Vision & Dental) including extended benefits like; Mental Health Orthodontics Fertility Drugs and Gender Affirmation for full time permanent status employees
• Defined Contribution Pension Plan with employer matching up to 5% of annual earnings for full time permanent status employees
• Employee travel program with discounts on room rates as well as on food & beverage at Fairmont & Accor properties worldwide
• Access to the Mountain Explorer Travel Program exclusive room rates for colleagues which includes 50% off all food & beverage when staying at Fairmont Resorts in Lake Louise Jasper & Whistler
• Discounts while using our resorts Food & Beverage Outlets Fitness Centre Spa and Fairmont Banff Springs Golf Courses

Visa Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Our commitment to Diversity & Inclusion:

At Fairmont Banff Springs we believe that the strength of our team lies in its diversity. We are committed to fostering an inclusive environment that respects the unique backgrounds perspectives and talents of the individual. As an Equal Opportunity Employer we are dedicated to providing equal access to opportunities. We welcome applications from all qualified candidates.

If you are contacted by a Recruiter kindly inform them at any stage of the recruitment process if you will need support or accommodations.

Persons who anticipate needing accommodations for any part of the application or interview process may contact in confidence: 

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